Senior Administrative Staff Coordinator - T4 - (Onsite)

RTX • Tewksbury, MA

4d • Onsite

About The Position

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world. Raytheon is seeking a highly motivated professional Senior Administrative Staff Coordinator/Executive Assistant to provide office management support to the functional Engineering & Digital Technologies Executive Finance Director. This position is responsible for administration of day-to-day activities for the Engineering & Digital Technologies Executive Finance Director, including anticipating needs and prioritizing tasks while exercising discretion and handling sensitive material. Position will also provide additional support across Engineering & DT Finance. The ideal candidate is comfortable working in a fast-paced, dynamic environment and can adapt to changes in priorities. In this role, you will work seamlessly with the Engineering & DT Executive Finance Director and their respective teams to proactively manage schedules and meeting logistics. This position is an onsite role at either Marlboro MA, Tewksbury MA, Tucson AZ, McKinney TX or Portsmouth RI sites. However, the successful candidate will also be expected to work with employees across multiple locations and time zones.

Requirements

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience with Microsoft Office suite
• Previous experience as an administrative assistant and/or related role

Nice To Haves

• Strong verbal and written communication skills
• Enthusiastic, “can-do” attitude with strong desire for experiential learning
• Strong analytical, problem solving and decision-making skills
• Excellent attention to detail and accuracy

Responsibilities

• Manage calendars and regularly set-up, coordinate, and disburse meeting materials.
• Proactively anticipate and schedule walk-ups for meetings.
• Ensure that meeting materials are disbursed timely and archived on R-share site.
• Preparation of travel reservations, travel agendas, offsite meetings and events, and expense statements.
• Personnel onboarding and move support including requisitioning supplies, coordination with IT Services, and initiation of HR and supervisor updates.
• Meeting set-up, room scheduling, coordination, and materials disbursement across multiple sites utilizing various types of equipment and software.
• Order and expense catering when necessary.
• Networking Team lead to provide virtual networking and employee engagement events to our geographically dispersed team
• Proactively recommend system efficiencies to achieve organizational goals.
• Effectively manage under time constraints, in a fast-paced work environment, and multi-task
• Be a self-starter, detail-oriented, technically savvy, and possess excellent organizational skills
• Display a high level of professionalism and the ability to maintain discretion and confidentiality of information
• Some travel between sites may be required (quarterly).

Benefits

• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.
• Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement.
• Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees