Senior Administrative Specialist

Kleinfelder•Boston, MA

22h•$26 - $42

About The Position

Kleinfelder has an exciting opportunity for a Senior Administrative Specialist! This role supports our Boston office, the hub for New England operations, combining high-level administrative and office management support to keep projects and people moving. Working closely with teams, manage the office environment, and handle day-to-day needs with flexibility and independence. It’s a great opportunity for a self-starter to gain broad experience, improve how things work, and make a real impact. Perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced setting

Requirements

5+ years of administrative or office management experience
Comfortable with Microsoft Office and internal systems
Basic knowledge of HR, Health & Safety, IT, and fleet management
Strong organizational, communication, and problem-solving skills

Nice To Haves

Experience working within the Architecture, Engineering, or Construction industry is strongly preferred
Experience with HRIS, CRM, or project management systems
Comfortable using dashboards, UKG, Deltek, or similar platforms
Advanced Microsoft Office skills, including Excel and Teams
Experience improving office processes or implementing new systems
Strong attention to detail and proactive problem-solving skills
Previous experience in a fast-paced, multi-tasking environment

Responsibilities

Handling daily office management and administrative tasks
Support HR activities such as on-boarding, employee paperwork, and general team requests
Help manage Health & Safety, including tracking compliance and ordering PPE as needed
Assist with the local IT program, supporting new hires and existing employees with technology needs
Manage fleet operations, including vehicle assignments and maintenance