Senior Administrative Coordinator

Loyola Marymount University•New York, NY

2d•$26 - $32•Onsite

About The Position

The Frank R. Seaver College of Science and Engineering is seeking a Senior Administrative Coordinator to support the Dean's Office. This is a fully in-person position. Position Specific Responsibilities/Accountabilities Ability to perform complex administrative work independently and efficiently; manage multiple conflicting priorities; compose clear, comprehensive reports and keep accurate records; maintain a high level of confidentiality. Work in collaboration with other Dean’s Office staff to advance the college’s priorities through a broad range of administrative support. Serve as a liaison between the Dean’s Office and the college’s academic departments as well as other collaborative partners across the university. Maintain professionalism, confidentiality and timeliness in oral and written communication. Prepare high-level correspondence and executive presentations and reports; edit and proof read documents; gather data, create and manipulate spreadsheets; maintain college-level records and databases. Assist with recruitment, application and selection efforts for college-level programs; provide administrative support for program activities. Maintain calendars and coordinate meetings (including regular committee meetings), events and/or conferences as needed; organize meals and prepare meeting minutes; may coordinate itineraries involving travel. Make purchases, pay invoices and authorize reimbursements and award payments. Monitor and reconcile expenses via Workday. Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Promote an environment that fosters diversity and inclusion. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requirements

Typically a Bachelor’s degree or equivalent experience.
Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes, in particular in the field of teacher education in higher education.
Minimum of 4 years administrative experience with increasing responsibilities; academic environment experience highly desirable.
Ability to interact proficiently with students, faculty, and other staff members.
Demonstrated excellence in communication skills, both written and oral.
Advanced knowledge of and competency with Microsoft Office Professional systems and demonstrated expertise with data management in Microsoft Excel; ability to learn new computer applications under the provision of employer-provided training.

Responsibilities

Ability to perform complex administrative work independently and efficiently
Manage multiple conflicting priorities
Compose clear, comprehensive reports and keep accurate records
Maintain a high level of confidentiality
Work in collaboration with other Dean’s Office staff to advance the college’s priorities through a broad range of administrative support
Serve as a liaison between the Dean’s Office and the college’s academic departments as well as other collaborative partners across the university
Maintain professionalism, confidentiality and timeliness in oral and written communication
Prepare high-level correspondence and executive presentations and reports
Edit and proof read documents
Gather data, create and manipulate spreadsheets
Maintain college-level records and databases
Assist with recruitment, application and selection efforts for college-level programs
Provide administrative support for program activities
Maintain calendars and coordinate meetings (including regular committee meetings), events and/or conferences as needed
Organize meals and prepare meeting minutes
May coordinate itineraries involving travel
Make purchases, pay invoices and authorize reimbursements and award payments
Monitor and reconcile expenses via Workday
Perform other duties as assigned or requested
Exhibit behavior that supports the mission, vision, and values of the university
Promote an environment that fosters diversity and inclusion
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct
Demonstrate a commitment to outstanding customer service