Senior Administrative Coordinator – Global Market Access

Regeneron Pharmaceuticals•Sleepy Hollow, WY

20h•Onsite

About The Position

The Sr. Administrative Coordinator is primarily responsible for managing and providing administrative support to the Market Access Customer Engagement Vice President, and their direct support team. This role involves a wide range of administrative duties including calendar management, coordination of in-house and offsite meetings (sourcing, planning, execution), expense reconciliation, and arranging US and international travel. The coordinator is expected to exercise considerable judgment and initiative, influence stakeholders, understand key relationships, and maintain strict confidentiality of sensitive data.

Requirements

Associate or BA/BS degree, with BA strongly preferred.
Minimum of 2 -4 years of relevant administrative experience in a fast-paced environment.
Proficient written and verbal communication skills.
Ability to anticipate the needs of leadership and their teams to manage and problem solve when scheduling conflicts occur.
Actively listens and builds relationships.
Demonstrates effective customer service.
Exhibits high attention to detail.
Ability to interact with all levels of employees and maintain confidentiality.
Demonstrate strong initiative and drive to complete tasks.
Enjoy working independently and within teams on multiple tasks or projects simultaneously.
Anticipate and proactively adjust for challenges and roadblocks, understanding how/when to provide feedback and when to escalate to the right people.
Demonstrates strong organizational skills and ability to understand Commercial Business Unit priorities.
Adaptive learner who can shift gears with ease and make good decisions during change or ambiguity.
Exercises good judgement and be willing to go above and beyond; takes initiative.
Proficiency in MS Office applications.
Working knowledge of company policies, procedures, resources.
Ability to learn new technologies and systems quickly and easily.

Nice To Haves

Knowledge in SharePoint, Concur, Oracle, iCertis and MS Teams

Responsibilities

Proactively manage calendar for the Customer Engagement VP using a thorough understanding of department and leadership priorities.
Arrange and coordinate travel logistics for the Customer Engagement VP which may include conference registrations, travel and meeting itineraries, air, hotel and ground transportation, along with reconciling corresponding expense reports.
Responsible for on and offsite meeting planning, including catering, rooming lists, audio visual requests, and team builders, while ensuring adherence to budgetary guidelines.
Maintain department SharePoint site including archives of documents and maintaining user access to confidential materials.
Organize, create, maintain, and upload documents.
Ensure sensitive data is maintained.
Manipulate picture files, electronic filing, scan hardcopy documents, create folder structures, and create and maintain databases.
Work closely with external collaborators to coordinate meetings and events.
Identify, develop, and/or support administrative process improvements.
Work closely with other Market Access administrative coordinators, including bi-weekly touchpoints to review priorities and important activities.
Process and submit purchase requisitions and enter SOW, CDA, MSA information into the contract management system including onboarding new vendors.
Track requisitions approval status and assignment of purchase orders and ensure alignment with department budget.
Manage the ABAC Risk Assessment Platform for due diligence of new vendors - InfoSec, SSP New Supplier Intake.
Collaborate with Strategic Sourcing and Procurement to manage and negotiate contracts, entering and adhering to budgetary guidelines for off-site meetings, team builders and events.
Reconcile expenses for the Customer Engagement VP as well as expenses incurred for offsite meetings and department purchasing card.
Actively manage customized email distribution lists.
Complete visitor pre-registration and provide internet access for attendees.
Meet, greet, and escort guests to conference rooms.
Onboard new, in-house employees (includes ordering preferred laptop and peripherals, seat assignment, supplies).
Perform any other ad hoc administrative assignments such as ordering birth/bereavement gifts, holiday field and inhouse gifts.

Benefits

inclusive culture
comprehensive benefits
health and wellness programs (including medical, dental, vision, life, and disability insurance)
fitness centers
401(k) company match
family support benefits
equity awards
annual bonuses
paid time off
paid leaves (e.g., military and parental leave)