Senior Administrative Associate / Office Manager, Administration, University Health Services

University of Texas at Austin

6d•Onsite

About The Position

Our mission at Healthyhorns is to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals. Healthyhorns is the umbrella brand encompassing University Health Services, Counseling and Mental Health Center and Longhorn Wellness Center. Together, the departments work to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals. University Health Services (UHS) is an accredited on-campus medical facility dedicated to addressing the varied healthcare needs of UT Austin students. UHS provides comprehensive services, including general medical care, public health education and specialty clinics. The University of Texas at Austin offers a competitive benefits package that includes but not limited to: · 100% employer-paid basic medical coverage · Retirement contributions · Paid vacation and sick time · Paid holidays Please visit UT Austin's Human Resources (HR) website at https://hr.utexas.edu/prospective/benefits to learn more about the total benefits offered. Purpose To provide administrative support for the Chief Medical Officer, Director of Nursing Services, and the Clinical Staff Educator, Infection Prevention, and Safety Coordinator, and to manage the operations of the UHS Administrative Suite.

Requirements

Bachelor’s/Master’s degree and three years of administrative support experience, or high school graduation/GED/Associate Degree and seven years of administrative support experience.
A combination of one year of experience as a clerical supervisor or performing complex administrative functions.
Experience in researching, gathering, and analyzing data.
Work experience and administrative support in a healthcare environment.
Demonstrated proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Excellent communication skills coupled with a professional demeanor.
Demonstrated regular and punctual attendance pattern, customer service-oriented behavior and excellent public relations skills.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

More than the required years of experience.
Comfortable with facilitating virtual and hybrid meetings including moving between applications in a live setting.
Experience taking committee meeting minutes.

Responsibilities

Provides high-level administrative and operational support for the Chief Medical Officer.
Manages office functions and coordinates daily Administrative Suite operations, in addition to providing secondary support for UHS meeting and event coordination.
Provides administrative support for the Director of Nursing Services and the Clinical Staff Educator, Infection Prevention, and Safety Coordinator.
Serves as Medical Withdrawals Coordinator.
Supervises Administrative Suite student assistants.
Demonstrates professionalism and commitment to quality care by adhering to customer service standards, respecting patient rights and confidentiality, following policies and procedures, and actively supporting continuous improvement initiatives.
Demonstrates regular and punctual attendance pattern.
Participates in other activities as appropriate and as assigned.