Senior Administrative Associate, Computer Engineering - College of AI, Cyber and Computing

University of Texas at San Antonio•San Antonio, TX

32d•$40,000 - $53,000•Onsite

About The Position

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn. The Senior Administrative Associate works to coordinate and/or direct the administration of a large department or unit and assists with student advising and support for the department's academic programs.

Requirements

High school graduate or GED.
Nine (9) years of increasingly responsible administrative, clerical, or office experience.
At the department's discretion, education may be substituted for experience on a one for one basis.
This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Nice To Haves

Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
Proficient in Microsoft Office Suite.

Responsibilities

Oversees a department or unit's fiscal, budgetary, personnel, faculty, and other administrative matters.
Formulates complex administrative decisions requiring a thorough knowledge of regulations, policies, and procedures.
Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions.
Acts as an administrative specialist for the department or unit.
Handles complex office decisions.
Oversees the coordination of administrative duties.
Supervises, hires, and trains clerical staff and maintains personnel files.
Establishes organizational policies, work rules, and operating procedures.
Assists in preparing department and/or unit fiscal year operating budgets.
Maintains accounting records, prepares monthly reports, and approves expenditures for multiple accounts.
Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, confidential, and other various reports, charts and graphs.
Provides counsel to administrators on departmental or institutional matters.
Creates arrangements for official guests and receives them in the absence of the administrator.
Performs annual evaluations of assigned clerical staff.
Provides student advising and support, including connecting students with appropriate campus resources regarding degree requirements, course selection, and academic policies.
Advises prospective students on program options and application procedures.
Coordinates application materials for review by department faculty.
Communicates with college staff in service of academic program student support.
Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
Performs work tasks in a safe manner and under work instructions.
Creates recommendations to improve safety.
Performs other duties as assigned.