Senior Administrative Assistant

Lifepoint Health • Kennewick, WA

8h • $28 - $34

About The Position

The Senior Administrative Assistant provides administrative support to hospital
administration, to include scheduling, meeting coordination, event planning, and
a variety of duties as assigned.

Requirements

• High School Diploma required.  Associate Degree in Administrative Support, Office Management, or related experience preferred.
• Three years of administrative experience required.
• Excellent oral and written communication skills, with experience using Microsoft Office, Excel, Word, PowerPoint, Outlook, and TEAMS.
• Requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action, according to facility Code of Conduct and Core Values.
• Must work closely with CEO, CNO, CFO, People Services Director, Department Managers, Board of Directors and Medical Staff.
• Ability to work normal business hours and overtime as needed.
• Verbal and written ability to give information and present ideas essential in administrative management, if requested.
• Familiarity with organization and functions of each hospital department.
• Ability to problem-solve effectively and handle stress in a positive manner.
• Maintain harmonious relationships with nursing personnel, medical staff, hospital administration, and all hospital departments.
• Reading, writing, speech, hearing and visual acuity are necessary to perform job
• Requires good analytical and communication skills
• Requires minimal supervision
• Adheres to hospital and departmental policies
• Demonstrates consideration and respect toward others
• Willing and able to adjust work schedule, as reasonably necessary, to meet the needs of hospital and departmental schedules

Nice To Haves

• Previous experience on Lawson, Kronos, and Laborlytics software preferred.

Responsibilities

• Responsible for fostering good relations in all encounters between customers, employees and patients.
• Maintain profound professional skills and ensures strict confidentiality.
• Composes, types, and transcribes correspondence, forms, reports, minutes, presentation materials and other written communications.
• Manages preparations for senior management and department director meetings, records minutes as needed.
• Plans and completes special projects and assignments by the CEO, organizes Board and Leadership group social events, retreats, as well as other requested activities.
• Prepare Administrative Call Schedule; complete applications for Hospital License, AHA annual survey, VHHA annual survey and any other documentation necessary for continued operations of the facility.
• Answer and screen calls for the CEO/CNO/CFO.
• Pick up and deliver mail for CEO/CNO/CFO; pen, read, sort and prioritize mail.
• Schedule and maintain appointment calendar for CEO.
• Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment.
• Ensure that timecards and sheets are processed in a timely manner for administrative department.
• General knowledge of the Joint Commission standards within administrative department.
• Prepares materials, agendas, minutes, etc., for meetings and events as assigned. Takes minutes for each.
• Assists with Board of Trustee packets for monthly meetings. Schedules meetings and forwards to Board members, updating/revising as necessary.
• Communicates information from the CEO and the HSC timely to Board members. Works with HSC to assure Board of Trustee Bylaws are up to date.
• Forwards recommendations to the HSC contact that need DLP Joint Venture Board approval.
• Prepares materials for board meetings as requested. Coordinates with accountant for presentation of annual financials. Forwards invoices/applications to accountant for processing.
• Plans/coordinates special functions as requested.
• Coordinates with the HSC Recruitment Department to schedule executive level interviews.
• Assists with coordination of quarterly Town Hall meetings, including scheduling/setting up room, ordering food, purchasing prizes, final slide deck revisions, and employee notifications.
• Processes monthly invoice via P-card and renews quarterly subscription.
• Processes Kronos edit slips for administrative department.
• Maintains and coordinates the contract files for all entities and serves as the Administrator of the MediTract and Contract Collaborator systems.
• Notifies Executive Management and the appropriate Department Managers of contract termination dates and ensures that all contract renewals are completed timely.

Benefits

• Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and a minimum of 10 days of paid time off per year (for full time employees) as well as 8 paid holidays per year.
• Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Ongoing learning and career advancement opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED