Senior Administrative Assistant

CenterPoint Energy • Evansville, IN

8h

About The Position

CenterPoint Energy and its predecessor companies have been in business for more than 150 years.

Our Vision: Our vision is to become the most admired utility in the United States through the execution of our long-term growth strategy. We have an unwavering commitment to safely and reliably deliver electricity and natural gas to millions of people.

Our Commitment: CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce.
At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve.
Job SummaryProvides project support, administrative assistance and routine clerical services to Director and office staff by performing secretarial and clerical duties.Essential Functions
Handles and maintains confidential information, records, reports, and personnel files.
Supports annual budget process including data entry.
Prepares, verifies, documents, enters, and reconciles such items as invoices, expense accounts, purchase cards (P-Card), etc. in accordance with corporate procedures and deadlines. Acts as custodian of purchase card(s).
Prepares, completes, and submits requests for expense reimbursement and for payments to vendors.
Creates and modifies presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides, and flow charts, updating data as necessary and entering variance explanations.
Accesses SAP systems to process, verify or retrieve data. Creates and updates other databases and/or systems.
Performs office administrative tasks such as tracking attendance, entering time, managing file storage/destruction, and ordering non-stock office supplies.
Leads or supports company initiatives such as fund-raisers, drives for non-profits and other special projects.
Schedules, organizes, and coordinates arrangements including catering for meetings, conferences, seminars, presentations, appointments and travel.
Coordinates and schedules appointments for supervisor, manager, or director.
Makes travel arrangements, including planning itineraries, booking flight reservations, and making hotel and transportation arrangements for department personnel.
Provides clerical support such as faxing, photocopying, and distributing mail, documents, and reports.

Requirements

• Requires a minimum of a high school diploma or equivalent. Associate’s degree preferred.
• Requires at least two (2) years of related work experience.
• Requires proficient knowledge of software (including Microsoft Suite: Word, Excel, Power Point presentations and Outlook) and basic knowledge of mainframe systems.
• Requires good communication skills, telephone etiquette and customer service.
• Experience supporting senior level management.

Nice To Haves

• Knowledge of SAP and COUPA preferred.
• Professional Administrative Certification of Excellence, Microsoft Office Specialist Certification or Organizational Management Certification.

Responsibilities

• Handles and maintains confidential information, records, reports, and personnel files.
• Supports annual budget process including data entry.
• Prepares, verifies, documents, enters, and reconciles such items as invoices, expense accounts, purchase cards (P-Card), etc. in accordance with corporate procedures and deadlines. Acts as custodian of purchase card(s).
• Prepares, completes, and submits requests for expense reimbursement and for payments to vendors.
• Creates and modifies presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides, and flow charts, updating data as necessary and entering variance explanations.
• Accesses SAP systems to process, verify or retrieve data. Creates and updates other databases and/or systems.
• Performs office administrative tasks such as tracking attendance, entering time, managing file storage/destruction, and ordering non-stock office supplies.
• Leads or supports company initiatives such as fund-raisers, drives for non-profits and other special projects.
• Schedules, organizes, and coordinates arrangements including catering for meetings, conferences, seminars, presentations, appointments and travel.
• Coordinates and schedules appointments for supervisor, manager, or director.
• Makes travel arrangements, including planning itineraries, booking flight reservations, and making hotel and transportation arrangements for department personnel.
• Provides clerical support such as faxing, photocopying, and distributing mail, documents, and reports.

Benefits

• Competitive pay
• Paid training
• Benefits eligibility begins on your first day
• Transit subsidies
• Flexible work schedule, paid holidays and paid time off
• Access to discounts at fitness clubs and an on-site wellness center at our headquarters in Houston
• Professional growth and development programs including tuition reimbursement
• 401(k) Savings Plan featuring a company match dollar-for-dollar up to 6% and a company contribution of 3% regardless of your contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees