Senior Administrative Assistant

Oracle•Seattle, WA

19h•Onsite

About The Position

We are hiring a Senior Executive Assistant to support four Vice Presidents in a dynamic, fast-paced environment. The successful candidate will be a highly organized and proactive individual who can manage a wide range of administrative tasks. Key responsibilities include comprehensive administrative support, such as calendar management, travel arrangements, and expense management. The role requires a tech-savvy individual who can utilize various tools like Slack, Zoom, and ideally Confluence, to facilitate online meetings and communications. On-site office support is needed 3 days a week, with the flexibility to work outside regular hours, including 10 am - 7 pm shifts 2-3 days a week, to accommodate executive needs. The assistant will also plan and coordinate events and act as a liaison between executives and stakeholders, maintaining confidentiality. We seek someone with 3-5 years of experience supporting executives, demonstrating a sense of urgency, strong accountability, and excellent communication skills. A tech-proficient, creative problem solver with a flexible and adaptable mindset is ideal. Bachelor's degree is preferred but not mandatory.

Requirements

Experience: Minimum of 3-5 years of relevant experience supporting executives and/or coordinating critical events or projects in a fast-paced, global environment.
Sense of Urgency: Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high-pressure situations with speed and precision.
Accountability: Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.
Tech Savvy: Proficient in Microsoft Office Suite, including MS PowerPoint, and video conferencing platforms. Ability to quickly learn new tools and technologies.
Creativity: Strong problem-solving skills with a creative mindset to find innovative solutions to complex challenges.
Communication: Exceptional written and verbal communication skills, with the ability to engage professionally across all levels of the organization.
Confidentiality: Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
Adaptability: Flexible and resilient, capable of adjusting to shifting priorities and an ever-evolving workload in a dynamic global organization.

Nice To Haves

Consulting Experience: Experience working in a professional services environment.
Global Experience: Comfortable working across different time zones and managing international communications and travel arrangements.
Bachelor’s degree: Preferably in Business, Communications, or a related field is preferred but not required.

Responsibilities

Administrative Support: Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for 4 executives.
Tech Savvy Support: Leverage modern technology and software to communicate with Executives and to plan and facilitate large online meetings. Utilize chat and web conferencing tools, such as Slack and Zoom. Knowledge about Confluence tool is desirable.
Onsite Support – Work from the office 3 days a week. Support local office events, initiatives, and activities. Flexible to handle calendar support outside of business hours as required.
Event Planning and Coordination: Plan several annual events, including managing space/ desk assignments, travel itineraries, accommodations, logistics, and catering.
Communication and Liaison: Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.

Benefits

Medical, dental, and vision insurance, including expert medical opinion
Short term disability and long term disability
Life insurance and AD&D
Supplemental life insurance (Employee/Spouse/Child)
Health care and dependent care Flexible Spending Accounts
Pre-tax commuter and parking benefits
401(k) Savings and Investment Plan with company match
Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
11 paid holidays
Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
Paid parental leave
Adoption assistance
Employee Stock Purchase Plan
Financial planning and group legal
Voluntary benefits including auto, homeowner and pet insurance