Senior Administrative Assistant - Center for Holocaust, Human Rights & Genocide Education (CHHANGE)
About The Position
Chhange’s Mission: Educate about the Holocaust, genocide, and human rights issues; Promote the elimination of racism, antisemitism and all forms of prejudice; and, Develop outstanding creative programs and activities regarding these crucial issues Chhange is an independent 501(c)3 nonprofit located on the campus of Brookdale Community College. Summary: Under the direction of the Executive Director, the Senior Administrative Assistant coordinates activities in support of the day-to-day administration of Chhange. Serves as the initial contact for public inquiries, including those from students, educators, volunteers, and visitors. Works closely with the Chhange Program M anager, providing program and event assistance. Works directly with Board members, volunteers, committees, and the community at large.
Requirements
- Bachelor’s Degree required.
- Minimum of 4 years of administrative experience.
- Outstanding organizational, communication, and interpersonal skills.
- Skilled in problem-solving and knowing when to ask for help.
- Ability to work collaboratively and independently.
- Proficiency in Microsoft Office and experience with CRM systems.
Nice To Haves
- Experience with social media platforms and familiarity with website management preferred.
- Occasional evening and weekend hours required.
- Local and overnight travel may be required.
Responsibilities
- Support the mission, annual goals and objectives of Chhange and report on progress towards stated goals.
- Respond to and prioritize calls from the community.
- Serve as the first point of contact for information about Chhange, including events, programs, and related administrative procedures.
- Maintain, monitor, and update Chhange calendar.
- Manage flow of online and physical correspondence and record the incoming donations and payments.
- Open, review, and distribute incoming mail and e-mail, enter all checks received into the NEON system and forward to the bookkeeper for deposit (while maintaining confidentiality as required).
- Prepare e-blasts for programs and events as recommended by the Executive Director or Program Manager.
- Manage the logistics of programs and events, including procuring rooms, catering, arranging for speaker travel and payments, on-site registration, liaising with tech and catering, signage.
- Assist with social media and website updates on a timely basis.
- Assist in supporting fundraising events and membership campaigns, including invoicing all receivables, and overseeing donor thank-you correspondence.
- Support the development efforts of Chhange, utilizing discretion and maintaining confidentiality as required.
- Obtain committee reports and prepare Board materials for Board meetings and retreats, utilizing discretion and maintaining confidentiality as required.
- Coordinate volunteer schedules and provide administrative support for volunteer tasks and training.
- Maintain office inventory and order supplies.
- Schedule service for and follow up on equipment , facility maintenance, and tech support.
- Assist in administration of security protocol.
- Develop/update SOPs for all administrative procedures.
- Perform other related duties as assigned.
Benefits
- Health insurance: Chhange will contribute up to $500/month toward insurance coverage offered through Chhange.
- T wo weeks paid v acation , exclusive of additional paid vacation from December 25 - January 1.
- 4-day work week.
- Reimbursement for classes or professional development that relate to Chhange’s mission and/or this position.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
