Senior Administrative Assistant - Organization & Management – Goizueta Business School

Emory University•Atlanta, GA

2h•Onsite

About The Position

The Goizueta Business School is seeking a highly organized and proactive Senior Administrative Assistant to provide essential support to senior academic leadership within the Organization & Management academic areas. In this dynamic role, you will manage day‑to‑day office operations, streamline administrative processes, and ensure the seamless execution of key activities for department leaders. From coordinating complex schedules and preparing budgetary or grant materials to overseeing communications, meetings, and office resources, this position is ideal for a detail‑oriented individual who thrives in a fast‑paced, collaborative environment. Your work will enable our leadership to focus on advancing Goizueta’s mission while you help maintain the efficiency, accuracy, and professionalism of the office.

Requirements

A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
Proficient with word processing, spreadsheet, and presentation software applications.

Responsibilities

With minimal supervision, provide administrative support for a Chair/Coordinator of an academic department within the Goizueta Business School.
Oversees office operations and ensures office activities comply with policies and procedures.
Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.
Develops and maintains spreadsheets.
Initiates, processes and maintains records and invoices.
Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
Ensures manager is appropriately prepared for daily activities.
Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
Prepares charts and graphs for reports and presentations.
Reviews incoming correspondence and identifies items of special interest to manager or others.
Screens items that can be routinely handled and prepares appropriate responses.
Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
May take dictation or transcribe from a machine.
Maintains various databases and/or spreadsheets.
Sets up and organizes filing systems.
Answers, screens and routes incoming telephone calls.
May supervise or direct the work of other administrative clerical/secretarial employees.
Oversees ordering and maintenance of office supplies and forms.
May coordinate domestic or foreign travel arrangements.
Performs related responsibilities as required.