Administrative Assistant - School

Milwaukee Rescue Mission•Milwaukee, WI

13h•$22 - $23•Onsite

About The Position

ADMINISTRATIVE ASSISTANT - SCHOOL The Milwaukee Rescue Mission’s Cross Trainers Academy (CTA) is a K4-12th grade Christian Academy in the heart of Milwaukee, serving students and families who are searching for a strong academic learning experience in a gospel-centered environment. As a Choice School, CTA is committed to offering a comprehensive, student-centered educational experience that serves the whole student. Cross Trainers Academy is seeking a full-time Administrative Assistant to focus on supporting operations and programs at the North Campus, including collaborating with the supporting departments and programs at the Central Campus, when needed. This individual will serve as a primary conduit for centralizing communications, operations and logistics between campuses. WORK SCHEDULE: Full-time, Monday 7:00am-4:00pm and Tuesday-Friday 7:00am-3:00pm, with the flexibility to occasionally work odd hours for events LOCATION: North Campus, 1530 W. Center Street, Milwaukee, WI. 53206

Requirements

Associates Degree required; Bachelor’s Degree preferred
Previous administrative, school and/or assistant experience required
Strong organizational, prioritization, and time-management skills
Strong collaboration and communication skills
Detail orientated with high degree of accuracy
Proficient in the following platforms: Excel, Outlook, Gmail, Google Drive, Google Calendar, Volgistics, MRM Tracker
Culturally competent and relational with excellent interpersonal communication and mentoring skills
Ability to work effectively with students, diverse families, colleagues and community partners
Self-motivated, enthusiastic and community-driven with a positive attitude and readiness to be a team player
Proven skills in logistics, group facilitation and data collection
A valid driver's license and good driving record is a must
Comfortable driving a 15-passenger van
Must be able to handle physical workload – ability to sit and stand for long periods of time, walking, stair climbing, kneeling, squatting, crouching, reaching, handling and gripping without difficulty, repetitive movement of both hands and arms, as well as occasional lifting or moving items with a maximum weight of 40 lbs. a short distance (ex: floor to shelf or cart), and pushing or pulling heavier items with the use of a cart or dolly.
Have a genuine concern for the salvation and spiritual welfare for all those encountered though the ministry of MRM, seeking to model and share the hope of the gospel within the established responsibilities of this position.
A workplace demeanor consistent with a Christian church environment: civil, respectful, polite, and responsive
Be in agreement with and subscribe to the MRM Statement of Faith and the MRM Statement of Biblical Convictions
Be a committed follower of the Lord Jesus Christ, which is evident in personal testimony and Christian conduct
Pass a pre-employment background check and drug test

Nice To Haves

Experience working for a non-profit organization preferred

Responsibilities

Assist CTA Administration with various clerical tasks
Assist with state of WI DPI reporting and bi-annual audits, purchase orders, staff reimbursements, monthly credit card reconciliation and monthly donor thank-you cards
Support CTA school office responsibilities associated specifically with scheduled Youth Programming and CTA Family Engagement events
Attend and provide minutes for the North Campus monthly logistics meeting relating to the scheduling of events/set-ups, facilities, program management & support
Parent and Family Engagement Liaison, assisting with coordinating and promoting events, food service communications (seasonal), confirming facilities requests and providing logistical support and assisting with the coordination of the distribution of hygiene items, clothing, winter coats, baby items, etc. through the programming and events at CTA
Attend Parent and Family Engagement events which occur outside of school hours
Assist with student enrollment annually in the spring of each year and through the summer months
Work closely with the Volunteer Coordinator to coordinate North Campus volunteers
Coordinate school pictures, annual student dental screenings, and monthly student birthday recognition
Coordinate resource acquisition with Central Campus to include school supplies, student backpacks, clothing, hygiene items and student incentives/toys
Assist with coverage of the CTA school office reception area (phones and greeting students/parents) when needed
Ensure the Communications team is aware of school events for the purpose of attending and photographing
Collaborate with the Communications team to develop and maintain the information on the CTA website pages
Assist with seasonal Outreach coordination (Easter, Thanksgiving, Christmas)