Senior Administrative Assistant

OHM Advisors•Saint Petersburg, FL

About The Position

As a Senior Administrative Assistant, you will play a key role in supporting the daily operations of our St. Petersburg office and contributing to a positive, professional environment for both our team and clients. This position serves as a central point of coordination for office administration, communication, and logistics, while also providing support to satellite offices as needed. Your organization, attention to detail, and proactive approach will help ensure smooth operations and a welcoming, efficient workplace as our presence in the region continues to grow.

Requirements

Associate’s degree in Business Administration or related field, or equivalent professional experience.
5+ years of administrative experience required; 10+ years preferred for candidates considered at the Senior Administrative Assistant level.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite and PDF editing software.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and work both independently and collaboratively.
Professional, approachable demeanor with strong interpersonal skills.

Responsibilities

Serve as the first point of contact for incoming calls, visitors, and general inquiries, ensuring a welcoming and professional experience.
Open and close the visitor reception area and maintain a professional office environment.
Assists with the management of the day-to-day operations of the office/department.
Receive, sort, and distribute incoming mail and packages.
Order and maintain office supplies, ensuring appropriate inventory levels are maintained.
Maintain plan room inventory of bidding documents and coordinate distribution or delivery as needed.
Prepare, format, and manage office documents, correspondence, and reports.
Organize and maintain digital and physical filing systems for administrative records.
Assists in creating annual office budget and related tracking of office budgets.
Assists with project-related accounting including setting up projects in the ERP system and assisting PIC/PM with management during the duration of the project.
Support coordination of office events, training sessions, and team activities.
Assist with travel arrangements and related administrative logistics.
Support employee engagement initiatives and contribute to a positive office culture.