Senior Administrative Assistant (52926)

Claflin University•Orangeburg, SC

29d

About The Position

Departmental support for Institutional Effectiveness (IE) Prepares correspondences, memoranda meeting agendas and minutes Compose routine letters Support departmental projects and programs Process work order requests Schedule meetings for IE conference room, oversee daily operations and coordinate department activities Process monthly invoices for payment Process visa allocations Manage department budget Process requisitions and Purchase Orders through Jenzabar Order office supplies Process Temporary Employment forms (TEA) for PT employees Maintain and file pertinent documents Prepare documents and other communication with accuracy and professionalism Implement and refine administrative systems, procedures and policies, to enhance operational efficiency Manage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangements Support the VP in the preparation and presentation of reports and strategic documents Approve Expense Reports for Assistant Vice Present of IR and for the Associate VP of IT Perform any additional duties within the scope of this position

Requirements

Proven administrative or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
At least 5 years of experience in the field or in a related area
Certificate in business administration or related (essential)

Nice To Haves

Degree in business administration (desirable).

Responsibilities

Prepares correspondences, memoranda meeting agendas and minutes
Compose routine letters
Support departmental projects and programs
Process work order requests
Schedule meetings for IE conference room
Oversee daily operations and coordinate department activities
Process monthly invoices for payment
Process visa allocations
Manage department budget
Process requisitions and Purchase Orders through Jenzabar
Order office supplies
Process Temporary Employment forms (TEA) for PT employees
Maintain and file pertinent documents
Prepare documents and other communication with accuracy and professionalism
Implement and refine administrative systems, procedures and policies, to enhance operational efficiency
Manage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangements
Support the VP in the preparation and presentation of reports and strategic documents
Approve Expense Reports for Assistant Vice Present of IR and for the Associate VP of IT
Perform any additional duties within the scope of this position