Senior Administrative Assistant

Housing Authority of Baltimore City•Baltimore, MD

About The Position

Under general supervision, the primary purpose of this position is to perform responsible administrative and clerical support work for the Office of Resident Services Workforce Development Programs Department. Duties include file maintenance, record keeping, drafting correspondence, and interacting with employees and the public. This position must use discretion and maintain confidentiality. All activities must support the Housing Authority of Baltimore City (“HABC” or “Authority”) mission, strategic goals, and objectives.

Requirements

Associate degree in office management or related field(s) and a minimum of 3 years of experience in secretarial/administrative assistant work in a professional setting. An equivalent combination of education, training, and experience may be considered.
Possession of a valid Maryland driver's license.
Must be able to be covered under the Authority's vehicle insurance policy.
Must not engage in private real estate business.
Availability to work some evenings and weekends as needed.
Successful completion of a prescreening investigation, including verification of employment history and education credentials.
A 6-month probationary period applies to this full-time permanent position.

Responsibilities

Organizes and maintains the Workforce Development Programs Administrator files.
Prepares administrative records, records actions taken, and ensures that all necessary records and documents are accurate and available for administrative decision-making.
Performs general office duties such as ordering and approving departmental procurement purchases, maintains departmental expense budget and database, and records management.
Receives, screens, and routes telephone calls, exercising discretion in the release of information and the method and priority of handling.
Schedules meetings and appointments for the Workforce Development Program Administrator, greets visitors, and directs them to the proper office.
Prioritizes and manages multiple projects concurrently and follows through with issues in a timely manner.
Attends meetings as required and compiles information for those meetings.
Compiles and creates correspondence, including sensitive/confidential documents.
Files and retrieves corporate documents, records, and reports.
Performs other duties as assigned.