Senior Administrative Assistant

First Horizon • Little Rock, AR

3d • Onsite

About The Position

The Administrative Assistant role supports the Director of Mortgage Sales. The incumbent in this position provides sales management reporting, supports the execution of employer engagement activities and events, coordinates travel, client entertainment, and education events general and clerical administrative support such as a calendar management, expense management and special projects.

Requirements

• Bachelor’s degree preferred.
• 5+ years of related experience required in working in a Senior Administrative Assistant role supporting management and executives.
• Advance Proficiency in Microsoft Office (Outlook, Word, and PowerPoint)
• Ability to communicate effectively and professionally.

Nice To Haves

• Mortgage Industry experience preferred, but not required.
• Business sense-has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence-perform duties at the highest level possible on a consistent basis.
• Excellent Communicator-able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player-have team-oriented experience and approach.
• Ability to think outside the box with a sense of urgency.

Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills: proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives is involved with.
• Manage Director of Mortgage Sales contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/test/phone calls, with contact outside normal business hours.
• Welcome the guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle sensitive matters.
• Represent the company and the Director in a positive light through great follow-through skills and sound judgment.
• Conserve the Directors time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete ad hoc projects as assigned-such as personal events and/or family needs.
• Organize complex calendars and schedules; resolving and scheduling issues.

Benefits

• Medical with wellness incentives, dental, and vision
• HSA with company match
• Maternity and parental leave
• Tuition reimbursement
• Mentor program
• 401(k) with 6% match
• More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level