Senior Administrative Assistant
About The Position
This position is based in our Waltham, MA office and will report to and provide support to the Senior Vice President and General Manager, Psychiatry/Addiction Business Unit as well as their leadership team. Alkermes has adopted a hybrid working environment to support and meet the needs of employees and this role will operate in a flexible environment with 60% of time in the office and 40% from home. We are seeking an ambitious, conscientious individual comfortable working in a fast-paced and dynamic environment while maintaining the highest degree of confidentiality in the execution of the following:
Requirements
- Associate or Bachelor (preferred) degree in a relevant field
- 7+ years executive administrative experience
- Ability to learn and adapt to evolving technologies
- Maintain a positive attitude, with the ability to problem-solve
- Ability to work under pressure while remaining flexible, proactive, resourceful and efficient
- Excellent written and verbal communication skills
- Strong organization skills and attention to detail is a must
- Ability to interact with all levels of staff in a fast-paced environment
- Ability to maintain highest degree of confidentiality and discretion
- Ability to prioritize and manage multiple projects
Nice To Haves
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Teams
- Experience with MS Teams; SharePoint and Visio org charting preferred
Responsibilities
- Calendar management for senior leaders of the team; at times will make independent decisions regarding scheduling
- Manage travel arrangements while adhering to Alkermes’ travel policy
- Coordinates timely submission of expense reports
- Plan and support on and off-site event planning, including liaising with the Corporate Meetings Group, communicating budget constraints, and collaborating with department stakeholders
- Meeting schedule support, including scheduling, catering, AV or Web-Ex set-up, and room set-up for collaboration meetings
- Manage all aspects of conference attendance registration, travel, pre-attendance prep meetings
- Maintain, file and retrieve organizational documents, records, reports, and organizational charts
- Collaborate with other functions to initiate CDAs and/or Consulting Agreements
- Manage the signatory process to obtaining signatures from senior leadership as needed
- Prepare and edit meeting agendas, minutes, and presentation slides
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
