Senior Administrative Assistant, UVA Library
About The Position
The University of Virginia Library is seeking a Senior Administrative Assistant in the Office of the Dean of Libraries. This position will provide a high level of clerical and administrative support to the University of Virginia Library's Senior Leadership team and the Executive Assistant to the Dean of Libraries. About the University of Virginia Library: The University of Virginia Library is here to ensure that the University community has the information it needs for teaching, research, and personal enjoyment and enrichment. Regularly ranked in the top quartile of ARL libraries, UVA Library has six locations, more than 220 staffers, and more than 100 student employees. Additionally, as a major research institution, the Library regularly collaborates with professional organizations such as the Virtual Library of Virginia (VIVA), Virginia Library Association, Association of College and Research Libraries, and others. The University of Virginia Library promotes a culture of respect, collaboration, accountability, and mutual understanding. Departments and individuals are expected to work together, both in professional collaborations and in creating a culture where all can thrive. The UVA Library is interested in reviewing candidates with a broad range of experiences, education, and qualifications. If you are excited about this role but your past experience doesn't align perfectly with every preferred qualification in the job description, we encourage you to apply anyway.
Requirements
- Education: High School Diploma or equivalent required.
- Experience: 1+ year of relevant experience required.
Nice To Haves
- Associate's degree
- Prior experience providing administrative support to executives or senior leaders
- Demonstrated experience building, organizing, and maintaining Confluence site
- Proven experience coordinating events and managing travel arrangements
Responsibilities
- Advanced, administrative coordination to support office operations and special projects
- Arrange business travel, coordinate meetings, and support agenda management and expense tracking
- Compile data for preparation and editing for senior leaders
- Review and answer correspondence, screen callers and visitors, and handle confidential matters
- Manage electronic files and produce reports
- Organize meetings and materials for special events
- In addition to the above job responsibilities, other duties may be assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
