Senior Administrative Assistant

SBA Communications•Boca Raton, FL

About The Position

Since 1989, SBA Communications has been a pillar of the wireless industry. Today, as a publicly traded global leader and S&P 500 company, our network of over 46,000 communication sites spans 10+ countries, forming the critical infrastructure that connects millions. We are the force behind the scenes —the essential infrastructure that keeps our world connected. We are looking for innovators to join the dynamic team that makes it all possible. In an industry that moves fast, we rely on our agility to stay ahead of the curve and deliver results. However, we never achieve it alone. Our culture is defined by a "Team First" focus, where every team member matters, and we collaborate passionately to support our customers' objectives. We believe in shared success. At SBA, we invite every team member to think like an owner. Financial Wellbeing: Plan for your future with our Global Ownership Program (Annual RSU awards for eligible employees), a 401K with a generous company match, and an Employee Stock Purchase Plan offering company stock at a discount. Mental Wellbeing: We prioritize your health with access to a dedicated Health Concierge service. Personal Growth & Balance: Enjoy a generous Paid Time Off (PTO) package, paid holidays, and paid volunteer hours. We also fuel your ambition with tuition reimbursement, support for professional certifications, and a wellness reimbursement program. If you’re ready to make an impact with a stable industry leader, we want to hear from you. Your Next Career Opportunity – Senior Administrative Assistant Provide administrative and office support in general. Receiving and updating company information, documents and internal systems.

Requirements

H.S. Diploma/GED
College courses in Business Administration or similar; and 3-5 years administrative support experience.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to stoop, bend, kneel or crouch.
Ability to stand, walk and sit.
Ability to reach with hands and arms
Visual ability correctable to 20/20.
Sitting up to 90% of the day.
Ability to respond verbally in an understandable, professional manner in person and over the telephone.
Manual dexterity to input data into the computer and the calculator and operate the equipment listed above.
Ability to lift up to 15 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office/ Cubicle workspace.
Moderate noise level.

Responsibilities

Distribute Management Trackers for area controls.
Maintain and distribute various trackers, logs, and schedules to all parties involved.
Prepare correspondence, proposals, and documents.
Prepare memos and emails, as required.
Prepare formal notifications such as NFTs, TINs, etc.
Reports on processes and data packages.
Maintain the department/region phone book and contact list.
Assist in preparing presentation materials.
Request and manage supplies for equipment, departments, and staff.
Request External Services (Carrier, Post Office, Notary Public).
Support Ground and Tenant leasing administrative activities.
Order and maintain supplies for the equipment department and staff.
Prepare and control Tracker - Notifications.
Financial control.
Coordinate with different regional law firms regarding the issuance of invoices from outside counsel.
Follow the approval process for outside counsel invoices.
Populate form template agreements for sign-off by Corporate Counsel.
Coordinate the execution of various agreements.