Senior Administrative Assistant

LS Power Development • New York, NY

15h • $80,000 - $90,000

About The Position

The Temporary Administrative Assistant performs a variety of support duties for senior leaders, professionals, and teams across the organization. This role involves handling confidential information and requires considerable initiative, judgment, and discretion. The Assistant completes assignments in a timely manner, with great attention to detail and strong prioritization skills. They communicate messages accurately, value the urgency of certain duties, maintain confidentiality and professionalism, anticipate needs, and follow up to ensure tasks are completed satisfactorily.

Requirements

• Have three or more years of experience in an administrative services role, preferably in Finance, Investments, or a related field, and hold a bachelor’s degree.
• Are independent, highly organized, reliable, and have a positive attitude.
• Conserve executives’ time by being proactive, solution-oriented, and a confident communicator.
• Are flexible and willing to adapt to a dynamic office environment.
• Are resourceful and creative in completing tasks with minimal direction.
• Are willing to take on new responsibilities and can be held accountable for the completion of all assignments.
• Follow up with all parties involved to ensure projects are completed correctly and on time.
• Work well under pressure and maintain professionalism under all circumstances; have excellent interpersonal skills.
• Possess the desire to excel and are self-motivated.
• Are a team player who communicates effectively with other internal groups to obtain tools needed to provide support across the organization.

Responsibilities

• Perform a range of operational support activities, including compiling reports and furnishing information to internal and external parties.
• Provide administrative support functions such as: Arranging meetings (reserving conference rooms, organizing catering, guest security clearance, restaurant reservations, preparing presentation materials).
• Managing calendars and updating Outlook Contacts.
• Scheduling conference calls across time zones and setting up Webex/video conferencing.
• Coordinate travel and prepare itineraries.
• Retrieve and organize reports and data for submission on a daily, weekly, or monthly basis with high attention to detail.
• Process confirmations, obtain appropriate approvals, and organize related information to assist teams.
• Organize and file documents related to corporate activities, both physically and electronically.
• Utilize Microsoft Outlook, Excel, and strong internet research skills.
• Occasionally cover other areas based on office needs and assist executives with personal items.

Benefits

• We provide our team the opportunity to share their unique perspectives, solve new challenges, and continue in their career growth.
• We are committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits that include 100% employer paid premium healthcare, paid parental leave and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level