Senior Administrative Assistant

Sphere Entertainment Group, LLC•Burbank, CA

6h•$65,000 - $100,000•Onsite

About The Position

Senior Administrative Assistant will provide comprehensive hands-on support to senior executives within Sphere Studios by managing complex calendars, coordinating meetings and high-priority initiatives, overseeing travel and event logistics, maintaining key documents and communications, and ensuring seamless execution of projects across teams while acting as a trusted partner who enables leadership to focus on strategic priorities in a fast-paced, high-profile environment.

Requirements

Minimum of 5 years of experience supporting senior executives in a matrixed organization, preferably within production studios, media, or entertainment.
Highly organized and detail-oriented, with the ability to anticipate the impact of simultaneous projects.
Skilled at managing dynamic calendars with tact, diplomacy, and sound judgment.
Demonstrated ability to quickly understand organizational structure and execute team objectives in complex and ambiguous environments.
Maintain confidentiality and professionalism at all times.
Experience with Concur or a comparable platform for managing expenses and travel.
Energetic, positive, outgoing, and resourceful.
Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.

Responsibilities

Coordinate executive meetings, schedules, and high-priority initiatives in a constantly shifting environment.
Serve as a liaison across internal departments to maintain smooth communication and workflow.
Support additional executives or departments as needed, ensuring seamless coverage and continuity of operations.
Track meeting action items, follow-ups, and deadlines to ensure timely completion.
Anticipate contingencies and strategically prioritize tasks across multiple projects.
Prepare travel and expense reports using Concur or a comparable program.
Handle administrative tasks, including document management, printing, database entry, and ordering supplies.
Coordinate detailed meeting logistics, including materials, instructions, and A/V setup.
Review correspondence and identify appropriate follow-up actions, ensuring timely responses.
Support logistics, scheduling, and coordination for team events, off-sites, and client engagements.
Manage highly confidential information with discretion and maintain proper version control of documents.
Execute ad-hoc projects to support company initiatives and improve internal processes.