Senior Administrative Assistant - Capital Access Platforms (Product)

ADTM Adenza Technology de Mexico S de RL de CV • New York City, NY

31d • $64,000 - $112,000 • Hybrid

About The Position

As an Executive Assistant, you'll play a critical role in enabling executive leadership to operate efficiently in a fast-paced, innovation-driven environment. Reporting to the EVP, Chief Product Officer for Capital Access Platforms, you'll ensure seamless coordination across internal teams, external partners, and senior stakeholders. You'll thrive in this position if you're a proactive problem solver with exceptional organizational skills, a collaborative mindset, and the ability to manage complexity with professionalism and discretion.

Requirements

• Bachelor's degree or equivalent practical experience.
• 5+ years of experience supporting senior executives in fast-paced, dynamic environments.
• Strong organizational and multitasking abilities with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills with the ability to represent leadership professionally.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Experience in capital markets, fintech, or regulated industries.
• Familiarity with business systems, approval workflows, and project management tools.
• Comfortable adapting to shifting priorities and providing support outside standard business hours when needed.

Responsibilities

• Provide comprehensive administrative support to the Chief Product Officer and light-touch support to two additional senior leaders.
• Manage complex calendars, coordinate travel, and organize meetings and events across global time zones.
• Serve as a trusted liaison between internal teams, external partners, and senior stakeholders, ensuring timely and professional communication.
• Prepare meeting agendas, materials, and follow-up actions to support cross-functional alignment and execution.
• Handle sensitive and confidential information with discretion and maintain a high standard of professionalism in all interactions.

Benefits

• 401(k) program with 6% employer match
• Employee Stock Purchase Program with 15% discount
• Student loan repayment program up to $10k
• Company paid life and disability plans
• Generous paid time off
• Comprehensive medical, dental and vision coverage
• Health spending account with employer contribution
• Paid flex days to support mental wellbeing
• Gym membership discounts
• Hybrid home/office schedule (for most positions)
• Paid parental leave
• Fertility benefits
• Paid bereavement leave
• Company gift matching program
• Employee resource groups
• Paid volunteer days
• Education Assistance Program
• Robust job skills training and Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level