Senior Administrative Assistant (7412)

Lutheran Services Florida • Fort Myers, FL

2d

About The Position

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Senior Administrative Assistant who wants to make an impact in the lives of others. Purpose and Impact: The Senior Administrative Assistant assists with the administration of programs within assigned geographical area and serves as primary assistant to the Program Director. Essential Functions: Assists with operation of programs to assure all programs meet or exceed all licensing, quality assurance, fiscal, legal and contract requirements. Assists with monitoring staff employment, orientation, assignment, supervision and training. Informs Program Director of any staff or client issues which may affect the delivery of quality services. Represents the Program Director with involvement on local and state committees with interest in the Region. Assists with all programs to improve Policy and Procedures to maximize service delivery. Maintains positive working relationships and facilitates communication with all areas supervised by the Program Director. As assigned, provides reports of progress to Program Director through fiscal and statistical data received from the Program Administrators. Assists with the budget and grant preparation as assigned. Serves as contact person in the Program Director’s absence. Coordinates schedules for the Program Director through scheduling meetings, preparing agenda’s, preparing minutes of meetings and other duties as required. May supervise clerical staff and volunteers as required. Assists with agency outreach, education, and special events. Performs other duties as assigned. Other Functions: Other duties as assigned.

Requirements

• High School diploma or equivalent is required. Post-secondary education preferred, but may be waived in lieu of experience and training in office management.
• Three years office operations experience required.
• Ability to assist in balancing service delivery and business operations of program.
• Skills are required in personnel, fiscal management, training, organizing, and communication.
• Must be committed to personal development and training.
• Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.
• Ability to communicate effectively both verbally and with writing.
• Adherence to legal, license and quality assurance standards and contract requirements.
• Effective staff liaison.
• Adherence to Agency policies in all areas of service delivery and personnel management.
• Effective team player with all levels of Agency.
• Accurate and timely submission of required statistical, personnel and fiscal reports.
• Ability to use initiative to foster cost effective management of contracts.

Nice To Haves

• Operations, Social Service environment experience preferred.

Responsibilities

• Assists with operation of programs to assure all programs meet or exceed all licensing, quality assurance, fiscal, legal and contract requirements.
• Assists with monitoring staff employment, orientation, assignment, supervision and training.
• Informs Program Director of any staff or client issues which may affect the delivery of quality services.
• Represents the Program Director with involvement on local and state committees with interest in the Region.
• Assists with all programs to improve Policy and Procedures to maximize service delivery.
• Maintains positive working relationships and facilitates communication with all areas supervised by the Program Director.
• As assigned, provides reports of progress to Program Director through fiscal and statistical data received from the Program Administrators.
• Assists with the budget and grant preparation as assigned.
• Serves as contact person in the Program Director’s absence.
• Coordinates schedules for the Program Director through scheduling meetings, preparing agenda’s, preparing minutes of meetings and other duties as required.
• May supervise clerical staff and volunteers as required.
• Assists with agency outreach, education, and special events.
• Performs other duties as assigned.

Benefits

• Medical, Dental and Vision
• Telehealth (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• Note: Head Start employees paid time off and holiday schedule may differ
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED