Senior Administrative Assistant

Rf-Smart • Jacksonville, FL

15d

About The Position

We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail.

Requirements

• 5+ years of experience supporting VP Level Leadership
• Proven track record of handling confidential information with absolute discretion
• Exceptional organizational and time management capabilities
• Strong attention to detail and commitment to accuracy
• Professional and formal communication style, both written and verbal
• Demonstrated ability to work independently in a remote environment
• Advanced proficiency in: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Calendar management and scheduling tools.

Nice To Haves

• Strong interpersonal skills and ability to build relationships with stakeholders
• Demonstrated proactive approach to problem-solving
• Experience managing virtual team coordination and communication

Responsibilities

• Provide comprehensive calendar, including: Scheduling and coordinating meetings Handling conflicts and competing demands
• Manage reoccurring calls between the executive team and new customers by: Outreaching to customers segments using email sequencing technology Scheduling calls and managing conflicts Preparing the customer bio for the executive prior to the call Cascading the feedback and action items from the call to the broader leadership team
• Orchestrate and manage the COO's team engagement program, including: Coordinating team member lunches and managing attendee lists Facilitating virtual team member meetings via Zoom Supporting COO preparation for team interactions
• Plan and execute team offsites, including: Venue selection and booking Coordinating meeting spaces, meals, and activities Managing travel arrangements for attendees

Benefits

• Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference—both for our customers and our employees.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed