Senior Administrative Assistant

HDR•Omaha, NE

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. HDR is seeking an administrative coordinator to be part of our Corporate Accounting team. This individual will perform duties to support our leadership team, our teams, and our processes. We are an accounting team supporting HDR’s global business, and we are thus seeking an administrative coordinator who has a basic understanding of business, accounting, and reporting functions. The ideal candidate is a self-starter with strong communication, technology, and organizational skills.

Requirements

High School diploma or equivalent
A minimum of 3 years experience in administrative support
Knowledge of MS Office Suite, including Word and Outlook
Excellent verbal and written communication skills
Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
Ability to meet deadlines
Knowledge of A/E industry desired
Experience working in an office environment
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Customer service mindset
Demonstrated ability and interest in using emerging technology to solve problems
Demonstrated experience preparing reports and dashboards using data in MS Excel for an executive audience
Willingness to learn new skills
Associate or bachelor’s degree in business administration, communications, accounting/finance, or related field preferred
At least 3 years of experience in administrative support

Responsibilities

Provide high quality and collaborative administrative support for Accounting & Finance leaders, including: o Assembly and distribution of recurring metrics, dashboards, and reports,
Prepare and distribute monthly newsletter highlighting the ways our teams engage with each other inside and outside the office
Prepare, proofread, revise, and/or distribute recurring and ad hoc communications and reports
Organize meetings and events
Schedule, organize, set up, and attend recurring team meetings; prepare and distribute meeting minutes, and follow-up to ensure assigned action items are completed
Participate in our culture of continual improvement by sharing ideas for increased efficiency, effectiveness, or better ways to support internal teams
Maintain and process department purchasing cards
Perform other duties as needed
Provide administrative support to Omaha Accounting & Finance employees by assisting with: o Monitor and oversee timely submission of timecards for employees
Engage with appropriate information technology and facilities personnel to ensure equipment, software, hardware, and seating arrangements are completed before new employees start work.
Provide basic onboarding to new employees on their first day.
Office administrative duties (mail distribution, supplies, answer phones, etc.).
Take ownership of important functions supporting Accounting & Finance and/or HDR, including: o Administer SharePoint sites used to communicate information to employees and teams, including provision of access, uploading and organizing documents, simple site design
Oversee document retention functions by working with subject matter experts to manage the retention and destruction of data per internal policies.