Senior Administrative Assistant

Eide Bailly LLP•Des Moines, IA

4d•Onsite

About The Position

A Day in the Life: A typical day as a Senior Administrative Assistant might include the following: Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points. Coordinating with the marketing team to ensure industry business development objectives are being met. Monitoring executive’s mail and e-mail and determines level of priority; drafts responses or replies by phone or e-mail when necessary. Composing and preparing confidential correspondence, reports, presentations and other complex documents. Ensuring timely and accurate performance on assigned projects. Utilize tax and accounting software and other software applications to complete a wide range of tasks. Assist with new client set up and delivery of client related projects, including report preparation, monitoring client portal and processing uploaded documents and jobs and communicate regularly with partners and managers. Make arrangements for various client or internal staff meetings and department training via conference calls, video conference or in person. Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, preparing expense reports. Participates in and coordinates campus recruitment efforts for their office. Demonstrate an ability to multi-task and meet deadlines. Open to new challenges and assist with special projects as requested. Who You Are: You have an Associate’s Degree in Business Administration or a related field preferred. You have 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred. You have excellent organizational and customer relation skills. You thrive in a high-volume, fast-paced work environmen with the ability to multitask You hold yourself to the highest professional standards and maintain strict client confidentiality. You love collaborating and being part of a team with a positive attitude, but also enjoy working alone with limited supervision. You have strong written and verbal communication skills. You can work on multiple projects and meet deadlines by setting priorities with work projects. You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. You are proficient in: Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. DocuSign: including creating, sending, and tracking documents for e-signature. Adobe Acrobat: including creating, editing, and commenting on PDFs. Microsoft Outlook and Teams. This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship.

Requirements

5+ years of experience in administrative support at the executive level required
Excellent organizational and customer relation skills.
Thrive in a high-volume, fast-paced work environmen with the ability to multitask
Hold yourself to the highest professional standards and maintain strict client confidentiality.
Love collaborating and being part of a team with a positive attitude, but also enjoy working alone with limited supervision.
Strong written and verbal communication skills.
Can work on multiple projects and meet deadlines by setting priorities with work projects.
Embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
Proficient in: Microsoft Excel, Microsoft Word, DocuSign, Adobe Acrobat, Microsoft Outlook and Teams.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Associate’s Degree in Business Administration or a related field preferred.
Experience working in a professional service or accounting firm preferred.

Responsibilities

Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points.
Coordinating with the marketing team to ensure industry business development objectives are being met.
Monitoring executive’s mail and e-mail and determines level of priority; drafts responses or replies by phone or e-mail when necessary.
Composing and preparing confidential correspondence, reports, presentations and other complex documents.
Ensuring timely and accurate performance on assigned projects.
Utilize tax and accounting software and other software applications to complete a wide range of tasks.
Assist with new client set up and delivery of client related projects, including report preparation, monitoring client portal and processing uploaded documents and jobs and communicate regularly with partners and managers.
Make arrangements for various client or internal staff meetings and department training via conference calls, video conference or in person.
Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, preparing expense reports.
Participates in and coordinates campus recruitment efforts for their office.
Demonstrate an ability to multi-task and meet deadlines.
Open to new challenges and assist with special projects as requested.