Senior Administrative Assistant to VP, Global Portfolio & Project Management (GPPM)
About The Position
Senior Administrative Assistant to Vice President, Global Portfolio & Project Management (GPPM) Location: Gaithersburg, US Competitive salary and benefits AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialization of prescription medicines for some of the world's most serious diseases. Global Portfolio & Project Management (GPPM) powers the progression of our pipeline, company strategy and annual business cycle—spanning enterprise-wide Portfolio Management, Strategic Planning, R&D Pipeline Project Management, Pipeline Governance (ESPC/LSPC), Data Analytics & Decision Support, Portfolio Systems, and Project Information Management. What you’ll do As the Senior Administrative Assistant to the Vice President, GPPM, you will be a trusted partner ensuring the VP’s time and attention are focused on the highest-impact priorities across the global portfolio, and that the GPPM BioPharma and broader GPPM organization are well managed and supported. You will be central to orchestrating our team — while also building relationships across R&D and Commercial. You support will primarily focus on GPPM BioPharma, but you will also be an important part of the GPPM admin team and help us plan and execute events and activities across the organization.
Requirements
- High school diploma or GED required, Bachelors’ degree preferred.
- 3-5 years of experience supporting an executive in a global, matrixed environment.
- Mastery of complex calendar management, meeting orchestration, and stakeholder coordination across multiple time zones.
- Excellent written and verbal communication skills, with the ability to draft clear, executive-level correspondence and summaries.
- High discretion and integrity in handling confidential and sensitive information.
- Strong organizational skills, attention to detail, and reliable follow-through; ability to manage multiple shifting priorities under tight timelines.
- Proficiency with collaboration and productivity tools (e.g., calendar/email, virtual meeting platforms, document management, spreadsheets/presentations); ability to learn enterprise systems quickly.
- Proven ability to build relationships and influence without authority; calm, professional demeanor under pressure.
Nice To Haves
- R&D exposure (for contextual understanding)
- AZ experience and an existing network
- Basic knowledge of AI tools (AZ Chat GPT, Silver+ certification)
Responsibilities
- Executive support and prioritization: Manage a complex, global calendar across time zones; triage and prioritize meeting requests aligned to enterprise priorities and portfolio milestones; protect focus time and create an efficient weekly operating rhythm.
- Leadership forum support: Coordinate agendas, pre-reads, logistics, and technology checks for leadership meetings; where needed - capture minutes and actions and drive follow-up to closure
- Communications and correspondence: Where needed, manage executive emails and coordinate development of communication materials
- Stakeholder coordination: Serve as a central point of contact with senior leaders, including GPPM BPO, GPPM BioPharma BPO, team leaders and other EAs; navigate the matrix with sound judgment; proactively resolve scheduling and information needs.
- Event and meeting planning: Plan on-sites/offsites, workshops, and team engagements; manage agendas, logistics, vendors, and follow-up materials; coordinate closely with the GPPM LT administrative team to support GPPM team events and operating mechanisms.
- Travel and expenses: Arrange complex, multi-leg travel and itineraries; process expenses accurately and on time in line with policy.
- Office operations and process improvement: Maintain organized systems (files, trackers, approvals); identify and implement improvements to administrative and operating processes to increase efficiency.
Benefits
- Competitive salary and benefits
- qualified retirement programs
- paid time off (i.e., vacation, holiday, and leaves)
- health, dental, and vision coverage in accordance with the terms of the applicable plans
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
