Senior Administrative Assistant - Operating Room

Dartmouth-Hitchcock Health•Lebanon, NH

About The Position

Provides administrative support for the Perioperative Services Leadership team, including: Agenda planning and preparation Scheduling meetings and coordinating multiple calendars Recording, preparing, and distributing meeting minutes Coordinating speakers and managing CME/CNE documentation Preparing meeting rooms and arranging food orders Facilitating information sharing and collaboration Performing clerical tasks such as typing, preparing PowerPoint presentations, creating agendas, and distributing materials Performs other duties as assigned.

Requirements

Associate’s degree in Secretarial Science or a related field with two (2) years of experience (1 year of which is supporting a managerial role), or the equivalent combination of education and experience required.
Word processing, Microsoft Office, and PC skills required.
Ability to work independently, assess priorities and organize workload.
Excellent communication skills required.

Responsibilities

Screens and assesses relative priorities of correspondence, inquiries, and projects. Organizes systems of distribution and review of these items to ensure proper flow through the office of the supervisor.
Answers department phones, responding to caller inquiries professionally.
Answers routine correspondence. Manages appointment scheduling system for administrator.
Composes drafts of selected correspondence, special studies, and/or finishes documents.
Develops and maintains filing system for administrator or designated section of department.
May conduct special studies of an administrative nature.
Serves as resource person who is able to direct persons and inquiries, provide information, and recognize and assess developing situations of significance to the overall functioning of D-H.
May monitor departmental budget accounts and keep administrator informed of expenditures.
Manages and completes multiple priorities by established deadlines.
Works in a team environment to handle phone coverage and other coverage for team members.
Performs other duties as required or assigned.