Senior Administrative Assistant, Office of the Superintendent

Los Angeles Unified School District

10h • $42 - $53 • Onsite

About The Position

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision ofthe future for all of our students as they venture forward on their journey as lifelong learners. Here, you will havethe opportunity to exercise your potential in a role supporting the business of education. Our work directlycontributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college,career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and weemploy over 74,000 individuals, making us one of the largest employers in our city.

LAUSD EMPLOYEES: Please be advised that all LAUSD employees must sign in to the GlobalProtect VirtualPrivate Network (VPN) in order to submit an application from an external network outside of an LAUSD location.For assistance with installing the GlobalProtect Virtual Private Network, please contact Information TechnologyServices at [phone] or [phone] or via their page http://www.lausd.org/helpdesk.DESIRABLE QUALIFICATIONSThe ideal candidate is a highly organized and proactive administrative professional with the ability to support executive-level operations within a large, complex organization. This individual brings demonstrated knowledge of personnel administration, budgetary and fiscal practices, public relations, and modern office management principles.

The successful candidate has working knowledge of District policies, procedures, and organizational structure. Familiarity with Personnel Commission Rules, Board of Education Rules, and employment practices affecting certificated, classified, and unclassified personnel is highly desirable.

This role requires strong written and verbal communication skills, including the ability to draft procedures, instructions, manuals, correspondence, and bulletins, as well as make effective oral presentations. The ideal candidate exercises sound judgment, initiative, and discretion, and is able to plan, prioritize, and manage multiple assignments to meet critical deadlines.

The successful candidate excels at building and maintaining effective working relationships with District administrators, employees, and representatives of public and private agencies. They are comfortable operating office technology and providing training and work direction to clerical staff.

Overall, the ideal candidate is a dependable, detail-oriented professional who thrives in a fast-paced executive environment and is committed to supporting the mission and leadership of the Office of the Superintendent.

Important Note: Incumbents hired for this job must report to work on-site 5 days a week.

Requirements

• Graduation from a recognized college or university with a bachelor's degree preferably in business, public, or school administration. Additional experience in office management may substitute for the required education on a year-for-year basis provided that the requirement of a high school diploma or equivalent is met.
• Four years of experience in an administrative staff position requiring the analysis, compilation, and reporting of data, preferably with experience in financial matters.
• An employee in this classification is exempt from regular selection, appointment, and retention processes in accordance with the provisions of Education Code Section 45272(b).

Nice To Haves

• The ideal candidate is a highly organized and proactive administrative professional with the ability to support executive-level operations within a large, complex organization. This individual brings demonstrated knowledge of personnel administration, budgetary and fiscal practices, public relations, and modern office management principles.
• The successful candidate has working knowledge of District policies, procedures, and organizational structure. Familiarity with Personnel Commission Rules, Board of Education Rules, and employment practices affecting certificated, classified, and unclassified personnel is highly desirable.
• This role requires strong written and verbal communication skills, including the ability to draft procedures, instructions, manuals, correspondence, and bulletins, as well as make effective oral presentations. The ideal candidate exercises sound judgment, initiative, and discretion, and is able to plan, prioritize, and manage multiple assignments to meet critical deadlines.
• The successful candidate excels at building and maintaining effective working relationships with District administrators, employees, and representatives of public and private agencies. They are comfortable operating office technology and providing training and work direction to clerical staff.
• Overall, the ideal candidate is a dependable, detail-oriented professional who thrives in a fast-paced executive environment and is committed to supporting the mission and leadership of the Office of the Superintendent.

Responsibilities

• Compiling and analyzing data related to special projects at the discretion of the Superintendent of Schools and/or Chief of Staff.
• Analyzing reports, laws, regulatory directives and guidelines, and other documents to keep consultants and administrative staff apprised of effects on organization, records and procedures, or financial status.
• Determining new organizational programs to establish and maintain controls and improve efficiency.
• Assisting the Superintendent and/or Chief of Staff by formulating or reviewing administrative policies and updating and writing procedure manuals, bulletins, and forms.
• Composing, reviewing, and disseminating correspondence and memorandums on behalf of the Superintendent of Schools and/or Chief of Staff.
• Obtaining data from reports and records from other jurisdictions or District departments and preparing special reports or calculations.
• Providing information to the public regarding District policies, rules, and regulations in person and over the phone, consulting with staff, parents, and community members to aide in the resolution of issues.

Benefits

• Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
• Retirement: Membership in the California Public Employee Retirement System (CalPERS).
• Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
• Paid Holidays: Up to 13 days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees