Senior Administrative Assistant NGT

Evonik • Mobile, AL

7d

About The Position

Senior Administrative Assistant for the Sr. Vice President / Vice President (SVP / VP) of NGT-AMR, and the extended NGT-AMR Management Team. Performs multiple administrative duties with limited supervision. Works independently and is responsible for task achievement and results.

Requirements

• A business degree (bachelors), or at least an associates degree and equivalent combination of education, with a minimum of 5 – 8 years of experience supporting leadership at or above Director level.
• This position requires the incumbent to be flexible and ready to work with management on short notice, with minimal impact on day-to-day tasks and priorities. This requires application of strategic thinking, planning, and organization skills.
• Excellent written and verbal communication skills are required to interface with executive and senior internal and external contacts, outside groups/agencies, and Evonik international offices in a courteous, highly professional, and effective manner. Composes and edits letters, memoranda, reports, and presentations; generates and revises correspondence and handles processing of a variety of documentation.
• Advanced Microsoft Office application skills, including PowerPoint, Word, and Excel are required tools.
• SAP and Workday experience is required.

Nice To Haves

• Experience with technical and / or engineering topics is preferred.
• A basic knowledge of German language is preferred for this position to process correspondence transmitted in the German language. Basic knowledge is helpful for determining topics of correspondence, and especially in managing and archiving.

Responsibilities

• Department Administration. Oversees and manages multiple department-wide topics and systems essential for efficient and effective functioning of key activities of NGT-AMR managers and staff, including: Creation and management of department-wide Microsoft Teams and SharePoint sites, including overall control of access rights to documents and content within. Management and protection of sensitive and confidential organizational documentation and databases. Engineering Service Request (ESR) work intake workflow for NGT-AMR to cover activity and project prioritization and resource planning Collaborates with NGT Controlling department to ensure costs are allocated and charged correctly in the SAP, TEPS, and Concur systems. Oversight of department-wide policies, procedures and processes. Management of organization charts and headcount updates. Coordination of department-wide external services (e.g., training, consulting, couriers). Coordination and guidance to the group of administrative support staff within AMR-EN, ensuring sufficient cross-training for business-critical functions. Administration of calendars, department meetings, paid time off (PTO) within Outlook, Workday and other internal Evonik databases. Department-wide training and qualification processes (e.g. Workday Learning assignments) Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability.
• Reporting, Communications, and Correspondence. Manages and coordinates all official department-wide reporting and other communications in a professional manner handling sensitive and confidential information appropriately. Accountable topics include: Department internal communications, updates. KPI reporting. Intra-company communications (e.g. regional and global level announcements, reports and updates). Acting as key liaison between NGT-AMR and Corporate Communications Preparation and distribution of department internal documentation (e.g., reports, presentations, spreadsheets). Reviews all outgoing correspondence for accuracy. Composes some correspondence from verbal instructions or brief notes. Composes on own initiative short, non-technical correspondence. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability.
• Management Support. Supports two Directors and ten Managers with many delegated tasks and responsibilities on topics including: TEPS setup / removal of directs, onboarding / offboarding including maintaining organization charts and management of changes. Delegated review and approval processes (e.g., IT tickets, invoices, expense reports) Liaison / single-point-of-contact (SPOC) with corporate and site support departments (e.g., IT Services, Site EHSSQ). Coordinates recruiting processes with hiring managers, HR partners, and candidates. Makes travel arrangements, when requested, for NGT-AMR management team members. Assembles information and prepares Concur expense reports, when requested, for NGT-AMR management team members. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability.
• Planning and Facilitation of Major Meetings, Events and Visits. Accountable topics include: Responsible for Management Team meetings by preparing agendas, reports and other reference documents. Responsible for taking notes during meetings and documenting actions identified. Coordinates and arranges accommodations with personnel at the Mobile site and other region NGT offices for NGT-AMR sponsored visitors to the region and temporary assignees to investment projects. Planning and scheduling larger meetings and events. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability.

Benefits

• Explore a world of opportunities with us.
• At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues.
• Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork.
• Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees