Senior Administrative Assistant/ Executive Assistant (Onsite Chicago)

Zebra Technologies Corp.•Chicago, IL

50d•$59,800 - $89,800•Onsite

About The Position

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer's and partner's needs and solve their challenges. Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve. You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about - locally and globally. Come make an impact every day at Zebra. We are seeking an experienced, proactive, and detail-oriented Senior Administrative Assistant (Executive Assistant) to provide seamless support to our Director of Sales and VP of Sales in our vibrant downtown Chicago office. The ideal candidate will be a self-starter with exceptional organizational, communication, and technological skills, capable of managing multiple priorities and anticipating the needs of the executives. This role requires a high level of professionalism, discretion, and a commitment to excellence, as well as the ability to adapt to new technologies, including proficiency in AI-powered tools to optimize workflows. This unique opportunity combines high-level executive support with critical office management/light receptionist responsibilities, offering a dynamic and rewarding role for a candidate who thrives on variety and leadership. Qualified applicants must reside in the US, specifically in Chicago or the surrounding suburbs. This role is expected to be based in our brand-new downtown Chicago office 5 days per week. ~ Quarterly travel with the VP of Sales to be expected.

Requirements

High School Diploma or GED.
2 + years of administrative experience supporting leaders at the Executive level (i.e. Director, Senior Director, VP +).
2+ years experience managing complex calendars and travel arrangements.
Expert in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), scheduling tools, travel tools and AI-tools.
Must reside in the US, specifically in Chicago or the surrounding suburbs, with the ability to work in the Chicago, IL office 5 days per week plus accommodate ~ quarterly travel.

Nice To Haves

Emotionally Intelligent: Anticipates needs, navigates challenges, and builds trust easily.
Detail-Oriented & Strategic: Able to juggle multiple priorities with precision.
Collaborative: Enjoys partnering across departments to drive results.
Adaptable: Thrives under pressure and adjusts seamlessly to shifting priorities.
Discretion: Handles sensitive or confidential information tactfully while maintaining strict confidentiality.

Responsibilities

Coordinate complex calendars and schedules for the Director of Sales and VP of Sales, ensuring alignment with priorities and deadlines.
Manage travel arrangements, including booking flights, accommodations, and transportation, while anticipating needs and addressing last-minute changes.
Act as a gatekeeper and liaison, maintaining clear and professional communication with internal teams, clients, and external stakeholders.
Oversee office operations, including supplies management, vendor coordination, and facilities maintenance, to ensure a productive and engaging environment.
Plan and execute team events, meetings, and celebrations to foster collaboration and a positive workplace culture.
Prepare high-quality documents, presentations, and reports using Microsoft Office Suite and other tools.
Leverage AI-powered tools and other technologies to streamline workflows and improve efficiency.
Travel quarterly with the VP of Sales to attend events such as QBR's (Quarterly Business Reviews).
Welcome visitors and manage incoming calls and deliveries.
Maintain a polished and professional reception area.

Benefits

Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive - including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume