Senior Executive Administrative Assistant

JPMorgan Chase•New York, NY

5d•Onsite

About The Position

Become an integral part of the Legal Team covering major areas of the JPMorgan Corporate and Investment Bank (including Capital Markets, Mergers & Aquisitions, Coverage Banking and Research), where you will have the opportunity to work in a fast-paced organization and each day will be unique. This role provides a platform for professional growth and skills enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in the Legal Department, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine will also include interaction with various executive level internal clients across the lines of business. You will need to adapt procedures, processes and techniques to complete assignments in line with the team’s and broader department's activities and goals.

Requirements

At least five years of administrative experience
Advanced ability to organize
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities e.g. calendar management

Nice To Haves

Experience supporting at the Managing Director level (or equivalent) or above
College degree is a plus

Responsibilities

Provide coverage for multiple lawyers on the team at varying levels of seniority and with varied support needs, as detailed below
Maintain complex and detailed calendars and the coordination and logistics of both internal and external meetings
Screen incoming calls and determine the level of priority, while using caution in dispensing information
Organize occasional travel for senior members of the team
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
Assist third party law firms with their connection to and interaction with the JPMorgan legal billing group and systems
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and systems access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts
Handle regular activities without prompting, and advise in advance when issues or delays are foreseen
Assist in editing Excel spreadsheets and PowerPoint presentations