Senior Administrative Assistant, Department of Social Work

Fort Hays State University•Hays, KS

9d•$15

About The Position

Position involves specialized and/or diverse administrative support work and provides assistance to the department chair and faculty of the Department of Social Work. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, data management, and public relations assignments. Under the supervision of the department chair, will use discretion to implement general office operations, interpret statutes, regulations, policies, and procedures in conducting departmental business. This position will utilize standard office tools and technology and will supervise and provide leadership to student employees, as necessary. Work involves specialized and/or diverse administrative responsibilities and support to the faculty and students of the Department of Social Work. Duties include management of the office, administration of department-related communications, record management, and coordination and management of student workers. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized. FHSU and the Department of Social Work are committed to building an inclusive and representative environment for our students and state. We encourage members of underrepresented groups to apply.

Requirements

High-school diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Nice To Haves

Bachelor’s degree or 3 years experience in a related field
Demonstrate ability to organize and manage budgets and department records and files
Experience in effective management of social media and webpages
Experience of successful supervision and/or mentoring of student workers
Experience with Microsoft Office suite (especially Outlook, Word, Excel)

Responsibilities

Provide specialized administrative support by composing office correspondence or reports, proofs and edits.
Plan, coordinate and arrange meetings with multiple agencies, or individuals.
Make travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel.
Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public.
Prepare and publish documents for web sites and maintain existing web site pages.
Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
Coordinate maintenance of office equipment.
Oversees the stock of office supplies, equipment and forms. Orders and purchases supplies and equipment. Handles inventory for the office.
Perform basic bookkeeping duties as preparing billings and vouchers, classifying and recording transactions, identifying and resolving discrepancies, reconciling numbers and preparing transaction reports.
Work with the Chair to ensure course schedules are submitted accurately and on time adhering to FHSU deadlines
Prepare personnel transactions and maintain records of personnel actions.
Participate in preparing various program budgets and maintains budget accounts, including accurate payroll records of the student employees.
Manage department social media accounts
Perform other office management functions as needed or assigned by the Department Chair