Senior Administrative and Management Support

Amentum•Farmers Branch, TX

10d•$60,000 - $65,000•Onsite

About The Position

Amentum is seeking highly motivated, self-starting office Administrative Support. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Ability to obtain and maintain a Top Secret-SCI clearance.

Requirements

Active TS-SCI Clearance required
Personnel shall have a bachelor’s degree (at a minimum) and 3 years of relevant senior administrative and management support experience relating to the requirements of Task 3. (Substitution of a bachelor’s degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category. For the substitution to be allowable, a total of 8 years of experience would be required to meet the minimum requirements for this category.)
Superior oral and written communication skills, as well as a good command of the English language.
High proficiency in Microsoft applications, particularly Word, Excel, and Outlook
Organizational skills
May be required to lift general office items (20-30lbs)
Expected in office work five days a week with occasional telework that is dependent on the government’s needs.
U.S. driver’s license and be capable of operating government vehicles.

Nice To Haves

Familiarity with the Defense Travel System and timekeeping management programs a plus.
DCSA and DoD work experience
Knowledge of operating office equipment (fax, copy machine)

Responsibilities

Acts as a liaison with other directorates/divisions/departments and sometimes outside agencies for the SES’s.
Answers large volumes of incoming phone calls, often from senior individuals; screens these calls, as required.
Coordinates calendar and schedules, sometimes for various individuals.
Transcribes dictation into finished format or create a wide variety of documents (often complex) such as reports, letters, memoranda, interoffice communications, confidential reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of these documents, as required.
Maintain databases of complex and confidential departmental information, as required.
Collects, coordinates, and reviews briefs and correspondence external to the division for conformity to DoD policies and regulations. This entails minor editing, reviewing, and oversight of these briefs, as required.
Collects and disseminates office policies ensuring established standards and procedures are followed.
Reviews and analyzes incoming memorandums, submissions, and reports to determine their significance and prepare them for distribution.
Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements based on the analysis and reviews completed, when required.
Collects and coordinates already developed materials and briefs from the Government and compiles this information into a final product for the Quarterly Business Newsletter. This entails minor editing, reviewing, and oversight of the newsletter, when required.
Capable of explaining DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing superior oral and written communication skills.
Assess the impact of implementation of new and amended laws, Executive Orders, DoD policy documents and requirements, or other entities as necessary to ensure senior leaders are aware of potential issues or changes.
Records and file management
Employee in- and out-processing
Assist in managing DOD, DCSA, and local office policies and programs
Correspondence drafting and routing
Travel planning (Defense Travel System (DTS)
Conference room coordination
Office equipment and supply inventory maintenance
Government timecard program (DAI) management
Receipt and routing of office mail/correspondence
Management of task management (CATMS) or Task Management Tracker (TMT) systems- Ensures that senior leaders are informed by reviewing and analyzing special reports and Agency Task Management system taskers. Summarizes information from these reports and taskers and identifies trends in these reports and taskers for the senior leaders.
Assist in execution of office training program
Responsible for inputting and managing data bases as directed
Some locations may require local travel local travel within the U.S. (<5%)
Working with teams and independently required