Senior Administrative and Finance Manager

The University of Oklahoma•Oklahoma City, OK

30d

About The Position

The College of Medicine Office of Educational Affairs Senior Administrative and Finance Manager works with the Director for Educational Affairs to develop and manage various UME administrative processes and procedures. Essential Duties\: Develops and maintains a process to organize and continuously monitor activities and outcomes that support the functions of the office of educational affairs. Manages office staff and policy development. Work with dean’s office finance officials, Vice Dean of Education, and Educational Affairs unit leaders to plan and manage the UME budget. Monitors faculty appointments and FTE distribution to ensure rosters remain current and accurate. Supports clinical curriculum operations, including scheduling, managing affiliation agreements, and coordinating facility and preceptor partnerships. Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change. May act as the payroll coordinator for the department or assist the payroll coordinator by providing oversight. Reviews, edits, and approves employee timesheets, tracks leave, and special pays. Supervises staff in multiple units alongside the Director for Educational Affairs. Responsible for hiring, terminations, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development. Anticipates staffing needs by analyzing workflow and strengths of employees. · Develops departmental policy by analyzing current procedures, work issues, and current events. Maintains policy and procedure manuals and documents process. Plan and implement assigned projects designed to improve Academic Affairs programs and services. Serves as liaison to coordinate inter-and intra-departmental administrative functions. Advises and consults on Educational Affairs human resources functions. Performs various duties as needed to successfully fulfill the function of the position.

Requirements

Bachelor's degree, AND: 48 months experience as a manager in an Accounting, Finance or Business office.
Equivalency/Substitution\: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 96 months of related experience.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Detail oriented for accuracy of data and information
Highly organized and ability to handle multiple projects and deadlines
Ability to communicate well and build rapport with faculty and staff
Ability to produce reports
Ability to multitasks and meet deadlines in a timely manner

Nice To Haves

Human Resources experience preferred

Responsibilities

Develops and maintains a process to organize and continuously monitor activities and outcomes that support the functions of the office of educational affairs.
Manages office staff and policy development.
Work with dean’s office finance officials, Vice Dean of Education, and Educational Affairs unit leaders to plan and manage the UME budget.
Monitors faculty appointments and FTE distribution to ensure rosters remain current and accurate.
Supports clinical curriculum operations, including scheduling, managing affiliation agreements, and coordinating facility and preceptor partnerships.
Analyzes departmental financial procedures.
Makes recommendations for change and develops strategy for change.
May act as the payroll coordinator for the department or assist the payroll coordinator by providing oversight.
Reviews, edits, and approves employee timesheets, tracks leave, and special pays.
Supervises staff in multiple units alongside the Director for Educational Affairs.
Responsible for hiring, terminations, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development.
Anticipates staffing needs by analyzing workflow and strengths of employees.
Develops departmental policy by analyzing current procedures, work issues, and current events.
Maintains policy and procedure manuals and documents process.
Plan and implement assigned projects designed to improve Academic Affairs programs and services.
Serves as liaison to coordinate inter-and intra-departmental administrative functions.
Advises and consults on Educational Affairs human resources functions.
Performs various duties as needed to successfully fulfill the function of the position.