Senior Administration Assistant

AAA-The Auto Club Group

1d • $24 - $32 • Remote

About The Position

It’s a great time to join AAA The Auto Club Group! JOIN THE TEAM COMMITTED TO DRIVING YOUR CAREER FORWARD Job Type: Full time Exempt/Non Exempt: Hourly Job Description: Position Description Primary Duties and Responsibilities (details of the basic job functions): Performs advanced administrative duties requiring a thorough knowledge of practices and procedures of the functions assigned as well as organization policy and procedures. Assists in budget preparation, gathers information for reports, identifies and resolves personnel matters within department. Identifies and abstracts pertinent information from publications, correspondence and reports. Compiles data and prepares various reports, spreadsheets, correspondence, charts and graphs using various PC applications (e.g., Word, Excel, Access, etc.). Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy and creates correspondence from notes and general verbal instructions. Maintains manager’s calendar and makes appointments as instructed; arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings. Screens telephone and personal calls to determine which executive subordinate office can handle particular item. Schedules appointments subject to manager’s approval, maintains departmental records and handles special projects as assigned. Supervisory Responsibilities (briefly describe, if applicable, or indicate None): None Required Qualifications (these are the minimum requirements to qualify) Education (include minimum education and any licensing/certifications): High School diploma or equivalent. Experience: Extensive P.C. software application experience (Microsoft Word, Excel, Access, PowerPoint, etc.) Administrative experience to include organizing and planning, scheduling appointments, meetings, agendas, itineraries and work priorities establishing and maintaining files formatting and preparing memos, letters, tables and reports communicating effectively with others in a work environment maintaining records and budget composing correspondence and reports researching and abstracting information summarizing statistical information compiling and editing submitted information performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages Knowledge and Skills: Strong spelling and grammatical skills Knowledge of telephone etiquette and procedures 40 w.p.m.accurate typing Preferred Qualifications College level coursework in Secretarial Science Experience: Knowledge and Skills: 50/60 w.p.m. accurate typing 70 w.p.m. accurate shorthand (speedwriting acceptable) or dictaphone ability (Preferences to be noted at time of posting). How you will benefit: A competitive hourly rate between $24.31 - $32.00 per hour ACG offers excellent and comprehensive benefits packages, including: Medical, dental and vision benefits 401k Match Paid parental leave and adoption assistance Paid Time Off (PTO), company paid holidays, CEO days, and floating holidays Paid volunteer day annually Tuition assistance program, professional certification reimbursement program and other professional development opportunities AAA Membership Discounts, perks, and rewards and much more FLEX WORK IN WORK ENVIRONMENT This position is currently able to work remotely from a home office location for day-to-day operations unless occasional travel for meetings, collaborative activities, or team building activities is specified by leadership. This is subject to change based on amendments and/or modifications to the ACG Flex Work policy. Important Note: ACG’s Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates. Salary at time of offer is determined based on these and other factors as associated with the job and job level. The above statements describe the principle and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfil these requirements. The Auto Club Group, and all of its affiliated companies, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Who We Are Become a part of something bigger. The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 14+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America. By continuing to invest in more advanced technology, pursuing innovative products, and hiring a highly skilled workforce, AAA continues to build upon its heritage of providing quality service and helping our members enjoy life’s journey through insurance, travel, financial services, and roadside assistance. And when you join our team, one of the first things you’ll notice is that same, whole-hearted, enthusiastic advocacy for each other. We have positions available for every walk of life! AAA prides itself on creating an inclusive and welcoming environment of diverse backgrounds, experiences, and viewpoints, realizing our differences make us stronger. To learn more about AAA The Auto Club Group visit www.aaa.com Important Note: ACG’s Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates. Salary at time of offer is determined based on these and other factors as associated with the job and job level. The above statements describe the principal and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfil these requirements. The Auto Club Group, and all its affiliated companies, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Regular and reliable attendance is essential for the function of this job. AAA The Auto Club Group is committed to providing a safe workplace. Every applicant offered employment within The Auto Club Group will be required to consent to a background and drug screen based on the requirements of the position. The Auto Club Group (ACG) provides membership, travel, insurance and financial services offerings to approximately 13+ million members and customers across 14 states and 2 U.S. territories through the AAA, Meemic and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.

Requirements

• High School diploma or equivalent.
• Extensive P.C. software application experience (Microsoft Word, Excel, Access, PowerPoint, etc.)
• Administrative experience to include organizing and planning, scheduling appointments, meetings, agendas, itineraries and work priorities establishing and maintaining files formatting and preparing memos, letters, tables and reports communicating effectively with others in a work environment maintaining records and budget composing correspondence and reports researching and abstracting information summarizing statistical information compiling and editing submitted information performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages
• Strong spelling and grammatical skills
• Knowledge of telephone etiquette and procedures
• 40 w.p.m.accurate typing

Nice To Haves

• College level coursework in Secretarial Science
• 50/60 w.p.m. accurate typing
• 70 w.p.m. accurate shorthand (speedwriting acceptable) or dictaphone ability (Preferences to be noted at time of posting).

Responsibilities

• Performs advanced administrative duties requiring a thorough knowledge of practices and procedures of the functions assigned as well as organization policy and procedures.
• Assists in budget preparation, gathers information for reports, identifies and resolves personnel matters within department.
• Identifies and abstracts pertinent information from publications, correspondence and reports.
• Compiles data and prepares various reports, spreadsheets, correspondence, charts and graphs using various PC applications (e.g., Word, Excel, Access, etc.).
• Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy and creates correspondence from notes and general verbal instructions.
• Maintains manager’s calendar and makes appointments as instructed; arranges travel reservations and accommodations.
• Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings.
• Screens telephone and personal calls to determine which executive subordinate office can handle particular item.
• Schedules appointments subject to manager’s approval, maintains departmental records and handles special projects as assigned.

Benefits

• Medical, dental and vision benefits
• 401k Match
• Paid parental leave and adoption assistance
• Paid Time Off (PTO), company paid holidays, CEO days, and floating holidays
• Paid volunteer day annually
• Tuition assistance program, professional certification reimbursement program and other professional development opportunities
• AAA Membership Discounts, perks, and rewards and much more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED