Senior Admin Specialist (CAO Staff)

INTECON • Quantico, VA

3d • Onsite

About The Position

INTECON is seeking an experienced and dynamic Senior Admin Specialist to provide high-level executive and programmatic support to the Defense Counterintelligence and Security Agency (DCSA) Office of the Director, with direct alignment to the Component Acquisition Oversight (CAO) Staff. This role involves coordinating and managing a full spectrum of administrative and operational tasks in a fast-paced, high-visibility environment supporting the DCSA’s acquisition mission.
The ideal candidate is a seasoned administrative professional with a strong background in office administration, project coordination, and executive support. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage high-priority workflows in a dynamic government environment. If you are a proactive, detail-oriented administrative professional with experience managing complex task systems, coordinating workflows, handling high-level correspondence, and overseeing executive scheduling, we encourage you to apply.

Requirements

• Associate’s degree in Business Administration, Management, Communications, or a related field is required.
• Equivalent years of experience or relevant certifications may be considered in lieu of a degree.
• 10+ years of high-level administrative experience supporting DoD, Federal Agency, or large-scale corporate environments.
• 5+ years of experience in calendar management, scheduling, and prioritization of senior-level tasks.
• 3+ years of experience managing task management systems (Correspondence and Task Management System (CATMS), JIRA, SharePoint, ServiceNow) to coordinate assignments and maintain records.
• 2+ years of direct executive support experience in a high-visibility, mission-critical environment.
• Strong expertise in task tracking, correspondence management, and executive scheduling.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational, time management writing, editing, and analytical skills with keen attention to detail.
• Ability to manage multiple priorities under tight deadlines in a fast-paced, high-pressure setting.
• Active Top Secret (TS) security clearance is required; TS/SCI clearance is preferred.

Nice To Haves

• Advanced education or training in administrative support, task management, or related disciplines is preferred.
• Familiarity with DoD acquisition processes and related documentation standards (e.g., FAR/DFARS, DoDI 5000.02) is preferred.
• Experience supporting acquisition or program executive staff is preferred.

Responsibilities

• Manage calendar and scheduling for senior leadership, including the CAO and Front Office.
• Coordinate travel arrangements and process travel vouchers using DTS.
• Draft, edit, and proofread high-level correspondence, reports, and staff packages.
• Serve as the liaison between the CAO Staff and internal/external stakeholders.
• Support meeting logistics: prepare agendas, take minutes, track action items, and follow up.
• Track acquisition-related documents, contract actions, and program deliverables.
• Ensure documentation meets DoD standards and formatting guidelines.
• Assist in the preparation of documentation such as Acquisition Strategies, SOWs, and Task Orders.
• Maintain SharePoint sites and document repositories.
• Operate the Correspondence and Task Management System (CATMS) to assign, track, and finalize internal and external tasks.
• Review and consolidate responses from various DCSA offices to ensure alignment with CAO priorities and DoD standards.
• Provide guidance on task management procedures and ensure timely completion of taskers.
• Support coordination of high-level meetings, conferences, and events (e.g., retirements, orientations).
• Prepare briefing materials, decision support documents, and talking points for the CAO and CAO Director.
• Develop visual and written communication products (e.g., charts, infographics, policies, standard operating procedures).
• Participate in knowledge-sharing sessions and capture process improvements or risks.
• Assist with onboarding/offboarding of personnel and training coordination.
• Maintain office supply inventories and requisition support.
• Provide backup executive assistant support across the DCSA Front Office as needed.

Benefits

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
• Critical Illness and Accident Insurance.
• Flexible Spending Accounts and Supplemental Plans Available.
• Generous Paid Time Off and Holiday Pay.
• 401k Retirement Plan with Company Match.
• Company-paid Training/Development Programs, and Educational Assistance Programs.
• Employee Assistance, Health Advocacy, and Financial Wellbeing Programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree