Senior Admin. Business Professional/S

Michigan State University•East Lansing, MI

35d•Remote

About The Position

This position reports directly to the Department of Economics Chair, providing executive level counsel to the chairperson and unit directors for strategic financial planning. The successful candidate will oversee all financial and HR functions within the unit. The Department of Economics is looking for a Senior Administrative Business Professional to serve in the role of office manager and fiscal officer. The person will oversee fiscal activities as fiscal officer. The person will develop complex financial reports, have responsibility for the annual budgeting process, create and reconcile budgets, develop forecasting reports, monitor and reconcile all accounts, and manage recurring and non-recurring commitments. The person will also serve in the role of office manager where the person will handle day-to-day management of the office, maintain and update internal policies and procedures, manage and supervise the department's administrative personnel, oversee hourly and temporary employees, provide coaching and guidance to staff on process, procedures, and business-related issues and provide development opportunities when appropriate. The person will also provide oversight and serve as backup for HR processes and will supervise the annual raise process along with the Chair. The person will also provide strategic advice and expertise to the Chair regarding the development of strategic goals, financial planning, general operations, determining best practices and developing policies and procedures consistent with the organizational values of the unit; provides guidance to faculty regarding MSU accounting policies and procedures and develops, reviews and updates department policies; serves as administrative liaison to the College. The person will also provide oversight and management for post-award grant administration for the department. Finally, the person will foster a welcoming culture within the organization.

Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment
Five to eight years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit
Experience in a supervisory role
Experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software
Or an equivalent combination of education and experience.

Nice To Haves

Bachelors degree with 10 years of experience or masters degree with 5 years of experience in business administration, accounting, finance or a related field
Five or more years of management experience in an academic department or university setting
Experience involving fiscal/budgetary forecasting with complex multi-site budgets involving subcontracts
Experience with the management of multiple budgets related to sub-units within a department
Experience in long-range strategic planning
Knowledge of the university budget process, policies, and regulations
Experience with grant administration
Knowledge of university policies and procedures related to fiscal and human resource operations
Knowledge of academic and non-academic hiring procedures
Experience with EBS software for financial and HR systems including PageUp, SAP, Business Intelligence and PowerBI

Responsibilities

Oversee all financial and HR functions within the unit
Oversee fiscal activities as fiscal officer
Develop complex financial reports
Responsibility for the annual budgeting process
Create and reconcile budgets
Develop forecasting reports
Monitor and reconcile all accounts
Manage recurring and non-recurring commitments
Handle day-to-day management of the office
Maintain and update internal policies and procedures
Manage and supervise the department's administrative personnel
Oversee hourly and temporary employees
Provide coaching and guidance to staff on process, procedures, and business-related issues and provide development opportunities when appropriate
Provide oversight and serve as backup for HR processes
Supervise the annual raise process along with the Chair
Provide strategic advice and expertise to the Chair regarding the development of strategic goals, financial planning, general operations, determining best practices and developing policies and procedures consistent with the organizational values of the unit
Provides guidance to faculty regarding MSU accounting policies and procedures and develops, reviews and updates department policies
Serves as administrative liaison to the College
Provide oversight and management for post-award grant administration for the department
Foster a welcoming culture within the organization