Senior Admin Assistant to the Dean

Liberty University•Lynchburg, VA

5d•Onsite

About The Position

The Senior Assistant to the Dean for the School of Behavioral Sciences (SBS) plays a key role in day-to-day functions of the operation of the Deans Suite as well as Counseling, Psychology, and Social Work departments, specifically in the areas of human resource management, strategic project management, event planning, and assisting the Dean with scheduling, travel, budget, and reconciliation processes through BuyLU and Infor. The Senior Administrative Assistant exercises good judgment and discretion, is intuitively able to reason & analyze information, apply judgment to solve problems, and performs administrative and office support activities for the Dean. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Assists Deans with scheduling appointments and meetings with faculty, staff, adjunct professors, upper Liberty University administration, and internal staff Assists the administrative team with answering phone calls for the School of Behavioral Sciences and maintain multiple departmental email inboxes in a professional manner. Keeps calendar for the School of Behavioral Sciences department and coordinates office access. Maintains discretion and confidentiality in relationships with all SBS tasks Facilitates internal communication protocols; acts as a bridge for smooth communication between the Deans with staff, faculty, and other Liberty departments, maintaining credibility, trust, and support. Completes necessary budget paperwork and procedures such as Infor & BuyLU requisitions for the Dean. Ensures p-card reconciliations for SBS staff are done on a timely basis and assists where necessary. Orders office supplies and equipment. Provides administrative support to Deans and other faculty members within the department when necessary, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepares and edits correspondence, communications, presentations, and other documents for Deans. Arrange and coordinate meetings and events for SBS-related academic support, such as important SBS faculty/staff orientation and morale-related events. Coordinates SBS-related project-based work dedicated to student and faculty development, such as the Mental Health Summit and Mental Healthy Podcast. Promotes Best Christian Workplace culture Strictly adheres to Liberty University policies, representing the University in an exemplary manner. Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. Leads interdepartmental administrative monthly meetings, working in collaboration with the Administrative Assistants for Counseling, Social Work, and Psychology departments for cohesive departmental communication, residentially and online. Plays an essential role in management and/or leadership roles that are crucial to the management of interdepartmental projects, such as the mental health summit, or assisting the dean with dual appointment faculty Other duties as assigned.

Requirements

Bachelor’s degree with 4-5 years experience in an Administrative Assistant position
Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups.
Ability to work a ﬂexible schedule that may include days, evenings, and weekends- such as at Mental Health Summit, Commencement, or faculty retreats.
Excellent and detail-oriented communication, arithmetic, and organizational skills.
Ability to utilize a computer, including Microsoft Word, Excel, Outlook, and Adobe Acrobat
Experience using industry-specific software/platforms such as Banner, Infor, BuyLU, and Concur
Experience in management and/or leadership roles that are crucial to the management of interdepartmental projects
Experience with project management.
The individual must not be in default on any federal student or parent loan.
Individual must not be convicted of, or pled nolo con‐tendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)).
Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University.
Strong organizational skills.
Computer skills
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Nice To Haves

Master’s degree
5-7 years’ experience in an Administrative Assistant position
Concur, BuyLU, P-card, and Infor experience
Knowledge of Banner
Veterans/military beneﬁts and outside aid.
Experience within the mental health-related field (such as counselor in training, QMHCP, LPC-R, or LPC)

Responsibilities

Assists Deans with scheduling appointments and meetings with faculty, staff, adjunct professors, upper Liberty University administration, and internal staff
Assists the administrative team with answering phone calls for the School of Behavioral Sciences and maintain multiple departmental email inboxes in a professional manner.
Keeps calendar for the School of Behavioral Sciences department and coordinates office access.
Maintains discretion and confidentiality in relationships with all SBS tasks
Facilitates internal communication protocols; acts as a bridge for smooth communication between the Deans with staff, faculty, and other Liberty departments, maintaining credibility, trust, and support.
Completes necessary budget paperwork and procedures such as Infor & BuyLU requisitions for the Dean.
Ensures p-card reconciliations for SBS staff are done on a timely basis and assists where necessary.
Orders office supplies and equipment.
Provides administrative support to Deans and other faculty members within the department when necessary, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepares and edits correspondence, communications, presentations, and other documents for Deans.
Arrange and coordinate meetings and events for SBS-related academic support, such as important SBS faculty/staff orientation and morale-related events.
Coordinates SBS-related project-based work dedicated to student and faculty development, such as the Mental Health Summit and Mental Healthy Podcast.
Promotes Best Christian Workplace culture
Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
Leads interdepartmental administrative monthly meetings, working in collaboration with the Administrative Assistants for Counseling, Social Work, and Psychology departments for cohesive departmental communication, residentially and online.
Plays an essential role in management and/or leadership roles that are crucial to the management of interdepartmental projects, such as the mental health summit, or assisting the dean with dual appointment faculty
Other duties as assigned.