Senior Admin Assistant - Real Estate

Plymouth Housing Group•Seattle, WA

1d•$30 - $33•Hybrid

About The Position

The Senior Administrative Assistant – Real Estate provides high-level administrative and organizational support for Plymouth Housing’s Real Estate Department, helping advance the organization’s mission to develop and preserve permanent supportive housing. Reporting to the Director of Real Estate, this position supports project development activities, assists with procurement and documentation management, and ensures timely, accurate operations across multiple active projects. In this role, you’ll collaborate with internal teams and external partners—including contractors, consultants, funders, and public agencies—to make sure records are precise, communication is consistent, and processes run smoothly. It’s a dynamic position suited to someone who enjoys coordination, thrives on attention to detail, and values teamwork in pursuit of meaningful community impact.

Requirements

Builds trust and works respectfully with people from many backgrounds and lived experiences, contributing to safe, welcoming communities where everyone experiences dignity, choice, and belonging.
Uses self-awareness and humility to communicate effectively across differences, adapt approach, and treat people with fairness and respect.
Excellent organizational skills and ability to manage multiple deadlines with precision and professionalism.
Strong written and verbal communication skills including proofreading, formatting, and document preparation.
Demonstrated resourcefulness, sound judgment, and confidentiality in managing sensitive information.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, project management tools, or document systems a plus.
Collaborative and adaptable approach to teamwork in a fast-paced environment.
Minimum three (3) years of progressively responsible administrative experience supporting leadership, preferably in real estate development, property management, or construction environments.
Experience coordinating meetings, preparing professional correspondence, and managing project documentation.
Experience providing scheduling and project coordination support to teams and external stakeholders.
Associate degree in Business Administration, Real Estate, or related field required; Bachelor’s degree preferred.

Nice To Haves

Understanding of real estate development or construction processes preferred.

Responsibilities

Maintain organized project files and databases, ensuring accurate documentation throughout development and construction phases.
Draft, proofread, and format correspondence, reports, and presentations for internal and external stakeholders.
Support project tracking by maintaining dashboards, updating SharePoint pages, and ensuring proper document version control.
Assist with the preparation of funding applications, board materials, and proposal documents.
Coordinate communication across departments and with external partners—including Finance, Facilities, Property Management, and Administrative Services.
Support procurement activities, including RFP solicits, vendor contracts, and invoice tracking.
Help monitor funding submission timelines and organize project documentation for acquisitions and closings.
Provide administrative assistance and training to Real Estate team members regarding internal systems and tools.
Serve as a reliable, proactive point of contact for administrative inquiries within the department.
Provide backup coverage for other administrative staff as needed and support department-wide initiatives.