Senior Acquisitions Project Coordinator

Guidehouse•Washington, DC

2d•$98,000 - $163,000

About The Position

The Senior Acquisitions Project Coordinator will be responsible for assisting a federal client with the coordination of federal contracting activities and development of federal acquisition documents related to professional services, software, hardware, or other IT peripheral equipment. Prior experience with Federal contracting and acquisitions is preferred but not required. The Senior Acquisitions Project Coordinator works closely with, and under supervision of, the project manager (Engagement Lead and Acquisitions SME) to execute project delivery, craft acquisition strategies, and develop various documents related to acquisition planning and procurement. The Senior Acquisitions Project Coordinator supports identifying strategic opportunities to improve customer service within the client’s bureau and across the larger enterprise. This can include supporting the writing of acquisition-relevant documents on behalf of the client’s customers, drafting talking points and email communications, managing stakeholder/customer outreach, researching historical documents on the client/customer SharePoint sites and public databases, as well as performing qualitative and quantitative research and analyzing findings to develop whitepapers and presentations. The Senior Acquisitions Project duties include coordinating and developing acquisition documents (e.g., Requests for Information (RFIs), Acquisition Plans (APs), Brand Name Justifications (J&As), Request for Quotes (RFQs), Statements of Work (SOWs), and Independent Government Cost Estimates (IGCEs)). Within the team, the Senior Acquisitions Project Coordinator conducts outreach to customer offices to gather use case information and requirements related to specific IT product usage (including background information on each customer’s office missions and objectives). The Senior Acquisitions Project Coordinator facilitates data call collection, crafts customer use case write-ups, and writes portions of acquisition documents that drive the overall acquisition package development. In addition to facilitating meetings with customers, the Senior Acquisitions Project Coordinator may also interact with original equipment manufacturers (OEMs) and their resellers, as well as other federal contractor teams. The Senior Acquisitions Project Coordinator attends and takes notes during all meetings to document pricing discussions, possible contract terms and conditions, among other critical discussion topics that may inform an acquisition. Successful candidates will have experience in project/program management, meeting facilitation, and technical writing. Qualified candidates must have strong attention to detail, skills to manage multiple and competing priorities, communicate effectively in English (verbally and in writing), as well as have a flexible and agile attitude with a willingness to provide support where needed to ensure forward movement of the client’s acquisition packages and broader team activities.

Requirements

An ACTIVE and CURRENT SECRET federal security clearance.
Bachelor’s Degree; OR FOUR (4) years of experience relevant to Acquisitions or Contracting or Procurement and/or Qualitative and Quantitative Research may be used in lieu of a bachelor’s degree
THREE (3) years of experience relevant to Acquisitions or Contracting or Procurement and/or Qualitative and Quantitative Research
Experience in project/program management, meeting facilitation, and technical writing.
Strong attention to detail, skills to manage multiple and competing priorities
Communicate effectively in English (verbally and in writing)
Flexible and agile attitude with a willingness to provide support where needed to ensure forward movement of the client’s acquisition packages and broader team activities.

Nice To Haves

At least three (3) years’ experience supporting a multi-disciplinary team. Experience coordinating efforts within a team is a plus.
At least three (3) years’ experience supporting the development of FAR compliant acquisitions packages for government programs
Possess project/program management experience and a demonstrated ability to work collaboratively within a diverse team.
Highly comfortable and well-versed in using Microsoft O365 platform and assorted web-based applications.
Knowledge of the State Department organization, or prior history with State Department projects.
Knowledge of public budgeting and/or experience in supporting Federal Government budgeting activities.
Experience or familiarity with IT products (such as virtualized machines, cloud/on-premise environments, cloud-based platforms, or IT hardware) and professional services.
Familiarity of key documents that comprise federal acquisition packages.
Strong oral and written communication skills.
Strong attention to detail, thoroughness, quality, & customer service orientation.
Demonstrated analytical and problem-solving skills.
Experience managing and prioritizing multiple assignments with strict deadlines and ability to coordinate efforts among many stakeholders.
Self-starter/self-driven; demonstrated ability to work with a team, as well as independently.

Responsibilities

Assisting a federal client with the coordination of federal contracting activities and development of federal acquisition documents related to professional services, software, hardware, or other IT peripheral equipment.
Working closely with, and under supervision of, the project manager (Engagement Lead and Acquisitions SME) to execute project delivery, craft acquisition strategies, and develop various documents related to acquisition planning and procurement.
Supporting identifying strategic opportunities to improve customer service within the client’s bureau and across the larger enterprise.
Supporting the writing of acquisition-relevant documents on behalf of the client’s customers, drafting talking points and email communications, managing stakeholder/customer outreach, researching historical documents on the client/customer SharePoint sites and public databases, as well as performing qualitative and quantitative research and analyzing findings to develop whitepapers and presentations.
Coordinating and developing acquisition documents (e.g., Requests for Information (RFIs), Acquisition Plans (APs), Brand Name Justifications (J&As), Request for Quotes (RFQs), Statements of Work (SOWs), and Independent Government Cost Estimates (IGCEs)).
Conducting outreach to customer offices to gather use case information and requirements related to specific IT product usage (including background information on each customer’s office missions and objectives).
Facilitating data call collection, crafts customer use case write-ups, and writes portions of acquisition documents that drive the overall acquisition package development.
Attending and taking notes during all meetings to document pricing discussions, possible contract terms and conditions, among other critical discussion topics that may inform an acquisition.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend