Senior Accounts Receivable Analyst, Full Time - Days

The University of Chicago Medicine•Burr Ridge, IL

165d•Hybrid

About The Position

Be a part of a world-class academic healthcare system at UChicago Medicine as a Sr. Accounts Receivable Analyst, Non-patient for the Finance - Accounts Payable department.This position is a flexible remote opportunity with occasional requirements to come in off at our Burr Ridge, IL locations two(2) - three(3) times a week after training. During training it is expected to be onsite four (4) - five(5) times a week. The Senior Accounts Receivable (AR) Analyst, Non-patient assumes responsibility for overseeing the non-patient accounts receivable process, ensuring the prompt billing, collection of outstanding invoices and timely follow up from vendors. This pivotal role demands robust analytical prowess, adept problem-solving abilities, fluency in financial software, and a proactive stance in resolving discrepancies. Additionally, adept collaboration with both internal and external stakeholders is imperative for seamless operations.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Proven experience (5+ years) in accounts receivable, billing, or a similar finance role preferably in the healthcare industry.
Strong understanding of accounting principles and practices (GAAP).
Proficiency in financial software (e.g., QuickBooks, SAP, Oracle) and MS Excel.
Excellent communication and interpersonal skills both verbal and written, with the ability to effectively communicate with internal stakeholders, clients, and vendors.
Strong problem-solving skills and the ability to handle complex billing issues or disputes with clients or customers diplomatically.
Ability to prioritize tasks, meet deadlines, and work independently.
Attention to detail and accuracy in financial record-keeping and documentation.

Nice To Haves

Certified Accounts Receivable Professional (CARP): Offered by the Institute of Finance and Management (IOFM), preferred.
Experience with customer relationship management and negotiation techniques is preferred.
Knowledge of legal regulations and compliance related to accounts receivable is a plus.

Responsibilities

Invoice Management:Generate and distribute invoices accurately and in a timely manner to customer in accordance with terms and conditions of vendor contracts.
Review invoices for discrepancies and resolve issues with relevant stakeholders to ensure quality and accuracy.
Monitor accounts to ensure payments are received within the specified payment terms.
Payment Reconciliation:Match incoming payments with outstanding invoices and reconcile discrepancies.
Record payments accurately in the accounting system and update customer records accordingly.
Investigate and resolve payment discrepancies or disputes in a timely manner.
Collection Activities:Conduct regular follow-ups on overdue accounts via phone, email, and letters to ensure timely collection
Negotiate payment plans with customers experiencing financial difficulties
Escalate unresolved issues to management and initiate collection proceedings when necessary.
Customer Relationship Management:Build and maintain positive relationships with clients to facilitate timely payments.
Address customer inquiries and concerns regarding billing and payment issues professionally and promptly.
Collaborate with sales and customer service teams to address customer-related issues affecting receivables.
Reporting and Analysis:Prepare regular reports on accounts receivable status, aging, and collection activities for management review and take action.
Analyze receivables data to identify trends, anticipate cash flow issues, and propose solutions for improvement.
Process Improvement:Identify opportunities to streamline the accounts receivable process and implement efficiency-enhancing measures.
Recommend changes to credit policies and procedures to minimize risk and improve collections.