Senior Accounts Payable Specialist

ECRI • Whitemarsh Township, PA

6d • $55,672 - $62,353 • Remote

About The Position

Process accounts payable information into computerized A/P system (Stampli), process disbursements (set up ACH and check through the bank portal), and maintain well organized files for ECRI and all its entities. Conduct administrator roles to manage Stampli, Avalara 1099, Concur and corporate credit card program with excellent customer services.

Requirements

• 5+ years of recent experience in Accounts Payable systems.
• Must be organized in keeping records and maintaining files.
• Must be able to communicate effectively verbally and in writing.
• Demonstrated problem-solving and communication skills
• A self-starter who is also a team player with demonstrated abilities to collaborate effectively across the business
• Bachelor's degree in Accounting or Business preferred, Associates Degree or equivalent work experience required.
• Proficient with Microsoft Office; Intermediate Level Excel and Word skills

Nice To Haves

• Experience in NetSuite preferred.

Responsibilities

• Reviews, codes, forwards invoices for proper authorization and handles approved purchase orders.
• Prepares checks, ACH transfers and Positive Pay upload.
• Maintains the vendor file and paid/unpaid invoice files.
• Provides information required to open accounts with vendors.
• Codes or reviews codes for vendor invoices, verifies receipt of goods or services, and inputs data into the computerized A/P system.
• Ensure that all disbursement requests are appropriately reconciled among invoice, approval, and receipt of goods or services
• Ensure that weekly checks are issued on time.
• Ensures the accuracy of AP reports, maintains back up documents and guarantees that all invoices are processed accurately for ECRI and all of its entities (i.e., ISMP and MSB)
• Maintains A/P system reports.
• Handles vendor calls regarding outstanding balances.
• Ensures that all discounts offered by vendors are earned (payments made within terms) and taken.
• Collects W-9 forms from vendors, issues Form 1099s at year-end, and submits Form 1096 to the IRS
• Completes monthly accounting close schedule tasks on time.
• Collaborate with the accounting team for identification of capitalizable assets and weekly cash management & forecast
• Perform administrative roles for Concur including troubleshooting, system configurations, expense report processing, T&E policy compliance, and user training
• Perform administrative roles managing corporate credit card program including credit card applications, credit card issuance & cancellation, cardholder account management, and troubleshooting
• Assist on all AP related audit requests for annual financial audit ## Assist on upcoming ERP system configuration and implementation for ECRI and all of its entities
• Reconciliations of Ap related accounts.
• Performs other duties and projects as assigned.

Benefits

• Comprehensive healthcare benefits: We offer medical, dental, vision, life insurance, accidental death and dismemberment, and disability coverage.
• Retirement Savings: Our employees can participate in an employer-matching 403(b) Retirement Savings Plan.
• Additional benefits: ECRI offers additional benefits to our employees, including paid time off and holiday pay, paid leave for parents, tuition assistance, employee assistance program, access to LinkedIn Learning, and other voluntary benefit programs (e.g. accident insurance, identify theft insurance, flexible spending accounts).
• Volunteer Program: ECRI Cares, our employee volunteer program, provides a framework for us to work together and make a difference in the lives of others. All employees are provided 16 hours annually of paid time to volunteer at preapproved ECRI Cares charities during normal business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees