Senior Accounts Payable Specialist

EMCOR Group, Inc.•Atlanta, GA

57d•Onsite

About The Position

EMCOR Services Aircond, a wholly owned subsidiary of EMCOR Group, Inc., is the Southeast's largest provider of commercial and industrial heating, ventilating, and air-conditioning (HVAC) services. For over 85 years, Aircond has delivered comprehensive HVAC solutions to businesses, deploying expert field technicians for maintenance, repairs, and energy-efficient system replacements. Guided by three generations of family leadership and backed by the strength of EMCOR Group, Inc., a Fortune 500 company, Aircond combines deep industry expertise with a commitment to innovation and reliability. Today, we serve single and multi-site clients with a full spectrum of facility services, ranging from HVAC service to complete operations and maintenance solutions. Learn more at www.aircond.com.

Requirements

High School degree or equivalent required.
A minimum of 10 years experience in Accounts Payable preferred.
Proficiency in Excel or equivalent spreadsheet software and Microsoft Office products desired.
Ability to read and to analyze legal and business documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to all levels of the organization.
Ability to work with mathematical concepts such as probability and statistical inference.
Ability to apply concepts such as fractions, percentages, ratios, and probabilities to practical situations.
Ability to define problems, to collect data, to establish facts, and to draw valid financial conclusions.

Nice To Haves

Working knowledge of COINs accounting system software preferred.

Responsibilities

Process Vendor & Subcontractor Invoices for payment, maximizing discounts taken while ensuring Company policy & procedure requirements are met, all while helping achieve the company's Cash Flow goals
Process P-Card transactions for proper job, project and general expense costing purposes
Process routine General & Administrative invoices & check requests for payment
Process and pay employee expense reports on a weekly basis. work with employees to resolve discrepancies / problems as needed
Handle Vendor inquiries as needed to ensure prompt problem resolution
Lead and coordinate New Vendor set-up processes, including ensuring proper documentation is secured (W-9's, etc.)
Help prepare periodic P-Card activity status and exception reports
Research and reconcile Vendor & Subcontractor Account Statements to ensure proper recognition of accurate job / project costs and business expenses
Assists with End of Month AP Aged Trial Balance reconciliation to the General Ledger
File and index all accounts payable related documentation.
Lead and coordinate weekly vendor, subcontractor, and routine cost of business check runs
Assist Service Administrative Assistant in ordering Business cards
Handles vendor requests for Aircond Sales Tax Exempt forms and documentation
Assist with preparation of annual 1099 tax filings
Maintain the Construction Permits Checking Account
Assist with processing Business Licenses: including new license requests, renewals, and maintenance
Assist with the Quarterly Rebate program data collection and reporting processes, ensuring accurate and timely reporting of results each quarter.
Support Finance staff and Operations by answering questions about invoice level data within COINS.
Analyze spending and assists in cost control.
Flexibility to work outside normal work hours/weekends, as required.
Occasional but infrequent travel may be required.

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

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