Senior Accounts Payable Specialist

Prosek Partners • New York, NY

13d • $80,000 - $87,000 • Hybrid

About The Position

Reporting to the Accounting Manager, the Senior Accounts Payable Specialist is responsible for collaborating with various departments to gather and analyze various financial data to ensure the organization’s finances are in order. The role is also responsible for making sure that all disbursements are executed and recorded timely and accurately. Proper controls must be maintained to ensure that funds are being disbursed to the intended parties.

Requirements

• 4+ years of experience
• Previous service industry experience preferred
• Accounting degree preferred
• Previous full AP experience preferred
• Strong Excel skills a plus

Responsibilities

• Handle the recording of company expenses.
• Obtain approvals, code, and enter vendor invoices into the accounting system by their appropriate GL codes and if billable, by their appropriate project codes.
• Review company expense reports and release into GL for posting and for payment via payroll.
• Process reimbursements of UK and UAE office employees’ expense reports.
• Oversee and process coding of Amex charges into GL system correctly along with receipts.
• Help manage budgeted office expenditures by office for all entities.
• Update and maintain accounts payable records, including new vendor set-ups.
• Manage the reconciliation of vendor accounts and balances including accruals.
• Import and record monthly travel charges from “Navan”.
• Resolve payment discrepancies with vendors and ensure accounts are current.
• Prepare and record all disbursements via ACH, wire, occasional checks, and direct debits.
• Record transfers of funds between entities as approved by either controller, CFO or COO.
• Review GL account transactions for coding accuracies.
• Prepare schedule of expense accruals after AP lockdown for month end close.
• Assist others in the accounting department as needed and as directed by management.
• Support and pull back up records as may be needed by management and external auditors.
• Handle the preparation of annual 1099s and 1096

Benefits

• 401(k) employer match: There is no time like the present to prepare for your future!
• Premium healthcare plans, including medical, dental and vision coverage: Your health comes first.
• Hybrid work model: 2 days in the office, 3 days from home - Pick your own schedule.
• 2 weeks of remote work per year: You do you!
• Generous Paid Time Off (PTO) package, including birthday PTO: Take time to celebrate, recharge, and reset!
• Custom career opportunities: Choose your own adventure!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees