Senior Accounting Specialist

Volusia Sheriff's Office•Deland, FL

3d•$22

About The Position

The Senior Accounting Specialist is primarily responsible for managing and executing the full accounts payable cycle, including invoice processing, payment scheduling, and reconciliation. This position ensures the accuracy, timeliness, and compliance of all vendor payments and expense transactions, while maintaining detailed fiscal and accounting records. In addition, the role requires strong communication skills to effectively interact with vendors and internal departments, addressing inquiries, resolving discrepancies, and ensuring smooth payment processes.

Requirements

Graduation from high school or possession of a GED
Three (3) years of experience in bookkeeping or maintaining accounting records.
A comparable amount of education and experience may be substituted for the minimum requirements.
May be required to complete and pass required skills testing.
Ability to make mathematical calculations with accuracy and reasonable speed.
Ability to maintain accounting records and prepare reports.
Ability to serve the public and answer questions relating to the operation of the unit.
Ability to train personnel as needed.
Ability to read and comprehend instructions, procedures, memos, financial reports, and format financial statements and letters.
Ability to communicate clearly and concisely.
Ability to provide exceptional customer service.
Multitasking.
Decision-making and problem solving.
Critical thinking.
Time management and organization.
Speak, read and write in English.
Strong ethics and reliability.
Ability to interact with others effectively.
VSO General Orders and procedures.
Knowledge of the principles and practices of bookkeeping and the ability to apply this knowledge in varied work situations.
Knowledge of rules, regulations, and policies controlling fiscal record keeping.
Knowledge of modern office practices, procedures, and equipment.
Federal, State, County, and local laws and ordinances.
Business English, spelling, punctuation, and arithmetic.
Manual dexterity.
Ambulate independently.
Sit for extended periods of time.
Utilize a computer or keyboard for an extended amount of time.
See at a normal range or with reasonable accommodation.
Hear at a normal level or with reasonable accommodation.
Occasionally bend, squat, reach, grasp.
Occasionally lift up to ten pounds (10lbs).

Responsibilities

Reviews and processes daily incoming invoices to ensure accuracy, appropriate authorization, and correct account coding in compliance with agency policies and procedures.
Prepares and executes weekly Accounts Payable processing cycles, ensuring timely and accurate disbursement of payments.
Communicates with vendors regarding invoice discrepancies, payment statuses, and addresses other inquiries.
Conducts routine, non-complex audits of a variety of records by examining, verifying, and reviewing accounts, invoices, and vouchers.
Exercises judgement and works without close supervision.
Reviews encumbrances as to availability of funds.
Prepares reports and summaries using spreadsheet and word processing software.
Assists in the preparation of invoices for payment.
Organizes and maintains digital filing systems for accurate recordkeeping.
Assists in other bookkeeping functions such as analyzing selected general ledger accounts and preparing journal entries to record correct accounting transactions.
Supports management in preparing documentation and materials for external audits.
Coordinates with internal departments to facilitate accurate financial processing.
Enters and edits accounting transactions into financial systems.
Reviews purchase card transactions to ensure proper supporting documentation and accurate account coding.
Assists in calculating the cost of various operational activities.
Assists in researching data for budget estimates.
Reviews accounting or related reports for clerical accuracy and compliance with established procedures.
Reconciles Accounts Payable related worksheets.
Assists in maintaining accounting records of a District/Section.
Posts entries to ledgers from supporting documentation.
Balances detailed vendor subsidiary records.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County, and local ordinances.
Performs other duties as assigned.