Senior Accounting Assistant

Reach Community Development•Portland, OR

2d•Hybrid

About The Position

The Senior Accounting Assistant supports the Finance Department with daily accounting operations and clerical tasks that ensure accurate and efficient processing of financial transactions. This position performs accounts payable and billing functions, reconciliations, vendor communication, and reporting to maintain compliance with internal controls and accounting standards. The Senior Accounting Assistant contributes to timely and accurate financial data management, supporting REACH’s mission to provide quality affordable housing and strengthen communities.

Requirements

Associate degree in Accounting, Finance, or related field preferred; equivalent experience may substitute.
Minimum of two (2) years of experience in accounting, bookkeeping, or administrative financial support.
Proficiency with Microsoft Excel and familiarity with accounting or property management software.
Understanding of accounting principles and financial processes.
Strong attention to detail and accuracy in data entry and reconciliations.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent communication and interpersonal skills.
Knowledge of GAAP and internal control standards.
Analytical and problem-solving skills for resolving discrepancies.
High degree of professionalism and integrity when handling financial information.
Capacity to work independently while maintaining collaboration with the Finance team.
Commitment to REACH’s mission and equity-focused financial practices.
Regularly required to stand, walk, use hands, and communicate effectively.
Must be able to lift up to 25 pounds regularly and up to 50 pounds occasionally.
Required valid driver’s license, liability insurance, and use of a personal vehicle for travel.

Responsibilities

Process corporate and property accounts payable in accordance with REACH policies.
Review and process check payments and electronic disbursements.
Verify supporting documentation for completeness and accuracy before payment.
Enter invoices and ensure appropriate coding for properties and departments.
Process employee expense reports and corporate credit card submissions.
Assist with corporate billing, including management fees and commercial rent.
Complete intercompany reconciliations and reporting.
Reconcile vendor statements and follow up on outstanding items.
Deposit checks and money orders using electronic bank scanning systems.
Support monthly and annual closing processes through data entry and report preparation.
Request and process Form W-9s from new vendors and maintain accurate vendor records.
Support annual reporting activities, including 1099 filings and unclaimed property submissions.
Maintain organized filing systems for invoices and accounting documentation.
Report any violations of internal control policies to the Accounting Supervisor.
Ensure work complies with GAAP, REACH’s fiscal policies, and audit procedures.
Respond to inquiries from vendors and staff regarding payments and billing status.
Coordinate with accounting team members to support accurate and timely reporting.
Contribute to a culture of professionalism, courtesy, and collaboration within the Finance Department.
Support Finance in cross-departmental efforts and special projects as assigned.
Engages in self-reflection and open dialogue to recognize personal bias and support a respectful, inclusive workplace that constructively challenges racism and dominant culture.
Supports the development of inclusive practices in daily work to promote racial equity and further the organization’s mission.
Assist with ad hoc accounting projects and data audits as requested.
Provide administrative and logistical support for Finance Department operations.
Participate in department and organization-wide meetings and trainings.
Additional responsibilities may be assigned by the Corporate Accounting Manager, Controller, and CFO.
This is not a complete list of duties or responsibilities. From time to time, all employees may be required to perform duties outside of their normal responsibilities as needed.