Senior Academic Program Coordinator

University of Texas at Austin • Austin, TX

4d • $57,000

About The Position

The Texas Center for Pediatric & Congenital Heart Disease (TCPCHD) is seeking a Senior Academic Program Coordinator to join their team as part of the Health Transformation and Design Program. The Senior Administrative Program Coordinator plays a pivotal role in ensuring the smooth and efficient operation of various programs within the healthcare system. This position provides advanced administrative support, coordinates program activities, and facilitates communication across departments. The role involves managing schedules, overseeing project timelines, and supporting the leadership team in achieving strategic goals. The Senior Administrative Program Coordinator works closely with clinical staff, administrative personnel, and external stakeholders to enhance operational efficiency and contribute to the overall success of the organization.

Requirements

• Bachelor's Degree in Business Administration, Healthcare Management, or a related field
• At least 5 year(s) of experience in administrative or program coordination experience.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Master's Degree in Business Administration, Healthcare Management, or a related field
• At least 7 year(s) of experience in administrative or program coordination experience, preferably in a healthcare setting.
• Certified Administrative Professional (CAP), Project Management Professional (PMP)

Responsibilities

• Manages and coordinates program activities and timelines.
• Oversees the preparation and dissemination of program-related documents.
• Facilitates communication between departments and external stakeholders.
• Provides high-level administrative support to the leadership team.
• Manages schedules, appointments, and bookings for executives.
• Prepares and processes expense reports and invoices.
• Assists in planning, organizing, and managing projects.
• Monitors project progress and ensures timely completion.
• Coordinates cross-departmental collaboration for project success.
• Plans and organizes events, meetings, and conferences.
• Manages logistics, including venue booking and catering arrangements.
• Ensures events run smoothly and meet organizational objectives.
• Ensures compliance with company policies and legal regulations.
• Prepares and submits regular reports on program activities and outcomes.
• Maintains accurate records and documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees