Senior Academic Coordinator - Heinz College - Washington DC

Carnegie Mellon University • Washington, DC

19h • $65,000 - $75,000 • Hybrid

About The Position

Are you ready to lead impactful educational programming in the heart of Washington, DC? Carnegie Mellon University’s Heinz College seeks a decisive and highly organized Senior Academic Coordinator to manage a diverse portfolio of educational programs and policy events. In this role, we want you to build a robust community among students and faculty while ensuring the DC campus operates with peak efficiency. We are looking for a collaborator who is eager to promote Heinz College as a premier convener on technology and AI policy. Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can optimally interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters. We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni. The future is awaiting your expertise and intellect. Come join the architects of what’s next. Apply now.

Requirements

• Excellent interpersonal skills and the ability to interact optimally with individuals at all levels.
• Strong written and verbal communication skills.
• Highly organized, meticulous, adaptable, able to handle several projects at once, and capable of working both collaboratively within a team and independently to complete assigned tasks promptly.
• Dedication to delivering high-quality work with strong attention to detail.
• Education: Associate’s degree required; Bachelor's degree preferred
• Experience: 2–3 years in student affairs, event management, or academic administration. A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
• Skills: Strong proficiency in Microsoft Office and social media platforms (LinkedIn/Instagram).
• Requirement: Successful completion of a pre-employment background check.
• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.
• Work Posture: This position is operating on a hybrid schedule, with an on-campus/in-office presence 4 days a week.
• Typical Work Schedule: Monday-Friday from 8:30 am-5:00 pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.

Nice To Haves

• Experience with Canvas or Oracle is a plus.
• Attributes: You are a meticulous project manager who communicates effectively and handles multiple complex projects simultaneously.
• Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Responsibilities

• Lead Academic Execution: Manage course scheduling, support faculty, and oversee student fellowship documentation.
• Drive Student Engagement: We expect you to design and lead co-curricular activities, ranging from industry socials to policy dinners, that maximize the student experience.
• Coordinate High-Level Events: Execute a quarterly speaker series and other initiatives focused on the societal impacts of AI.
• Direct Office Operations: Manage daily DC office functions, including vendor contracts, financial reporting, and administrative support for leadership.

Benefits

• Joining the CMU team opens the door to an array of exceptional benefits.
• Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.
• Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
• Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!
• For a comprehensive overview of the benefits available, explore our Benefits page.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree