Security Operations Assistant

Mccno•New Orleans, LA

43d

About The Position

MAJOR ACCOUNTABILITIES include the following. Other duties may be assigned. Administrative Coordination Assist the Security Access Coordinator with day-to-day operations, including maintaining and implementing security procedures. Provide support in key management by distributing card key access and office keys, including replacements for lost or broken keys, and assisting with programming meeting room key cards. Participate in the preventative maintenance of door locks and changing lock cores. Review daily event logs and upcoming security plans to support operational readiness. Reporting and Documentation Assist with key-related correspondence as directed, ensuring that records are archived in accordance with established guidelines and are readily retrievable. Support the creation and maintenance of security-related documentation, including incident reports, access logs, and communication materials, ensuring accuracy and timely completion. Follow up on incomplete documentation or discrepancies as directed to support departmental accuracy. Inventory and Budget Coordination Oversee procurement and inventory of security-related supplies and equipment. Prepare purchase quotes for necessary supplies and/or services using the correct financial coding required by budget guidelines. Assist with the creation and maintenance of the departmental budget as determined by the Director of Public Safety. Event Coordination Support Act as a point of contact for security-related inquiries from internal departments and external vendors. Assist in the scheduling and coordination of additional personnel for special events to ensure that the facility is adequately monitored. Other Skills and Abilities Work extended/irregular hours as necessary including nights, weekends and holidays. Professionally interact with diverse groups of people in high pressure situations. Interfacing with guests by moving with a crowd or large group is required. Communicate clearly and effectively via various mediums, including but not limited to writing, e-mail, phone, and radio. Able to respond quickly, courteously, and efficiently to any guest request or concern. Ability to handle sensitive information with discretion and maintain confidentiality.

Requirements

Work extended/irregular hours as necessary including nights, weekends and holidays.
Professionally interact with diverse groups of people in high pressure situations.
Interfacing with guests by moving with a crowd or large group is required.
Communicate clearly and effectively via various mediums, including but not limited to writing, e-mail, phone, and radio.
Able to respond quickly, courteously, and efficiently to any guest request or concern.
Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

Assist the Security Access Coordinator with day-to-day operations, including maintaining and implementing security procedures.
Provide support in key management by distributing card key access and office keys, including replacements for lost or broken keys, and assisting with programming meeting room key cards.
Participate in the preventative maintenance of door locks and changing lock cores.
Review daily event logs and upcoming security plans to support operational readiness.
Assist with key-related correspondence as directed, ensuring that records are archived in accordance with established guidelines and are readily retrievable.
Support the creation and maintenance of security-related documentation, including incident reports, access logs, and communication materials, ensuring accuracy and timely completion.
Follow up on incomplete documentation or discrepancies as directed to support departmental accuracy.
Oversee procurement and inventory of security-related supplies and equipment.
Prepare purchase quotes for necessary supplies and/or services using the correct financial coding required by budget guidelines.
Assist with the creation and maintenance of the departmental budget as determined by the Director of Public Safety.
Act as a point of contact for security-related inquiries from internal departments and external vendors.
Assist in the scheduling and coordination of additional personnel for special events to ensure that the facility is adequately monitored.